Adjusting Dot Leader Spacing

Written by Allen Wyatt (last updated February 3, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


1

Glenn often uses dot leaders with tab stops in his documents. This works great, except that he prefers wider spacing between the dots used in the leader. Glenn wonders if there is a way to increase this spacing for dot leaders.

There is no control or setting within Word that handles this spacing. There are two workarounds you can try, however. Both workarounds involve modifying the individual tab characters within the document. (Not the tab setting, but the tab character, inserted within the document when you press the Tab key.)

First, you could simply change the font used for the tab character. Individual fonts utilize different character widths, and that difference affects how close the characters appear to each other. While the leader dots are not "individual characters," they are constructed on the fly by Word from whatever font you apply to the tab character.

To see this in action, just type a couple of lines that include the leader dot tabs. Select the tab character in the second line, and then change it to a font such as Courier New. (You select the tab character by placing the insertion point just before the leader dots, then hold down the Shift key as you press the Right Arrow.) Now you can compare the spacing on the two lines. (See Figure 1.)

Figure 1. Using different fonts for a tab character.

To get different spacing between the dots, just experiment with different fonts until you find one that gives the appearance you like.

The second method is to expand the spacing used for the tab characters. Again, simply select the tab character and then follow these steps:

  1. Display the Home tab of the ribbon and click on the small icon at the lower-right of the Font group. Word displays the Font dialog box.
  2. Make sure the Advanced tab is displayed. (See Figure 2.)
  3. Figure 2. The Advanced tab of the Font dialog box.

  4. In the Spacing drop-down list, choose Expanded.
  5. Using the By control, specify how much you want the characters expanded.
  6. Click OK.

I suggest that, in step 4, you select something like 3, which means that the characters will be expanded by 3 points. You can then see how that appears for your leader dots. (See Figure 3.)

Figure 3. Expanding the tab character.

The drawback to this workaround, of course, is that you need to adjust each tab character individually. You could shorten the work a bit by using Find and Replace to change the formatting of the tab characters or, better still, create a character style that you can apply to the tab characters. Either way, the workarounds represent a good deal of manual processing. You, of course, will need to decide what works best for the document you are creating.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10842) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sorting by Headings

Headings are a great way to organize your document. If, after getting your headings in place, you want to sort by those ...

Discover More

Is It Worth Converting Data to a Table?

Excel allows you to work with your data in many different ways. One way is to convert your data to a structured table. ...

Discover More

Locking Track Changes On

Track Changes is a powerful tool to help you know what has been changed in a document. You may want to make sure that ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Clearing All Tab Stops

Tab stops allow you to modify the horizontal position at which text is positioned on a line. If you want to get rid of ...

Discover More

Aligning Text on a Specific Character

Want to use tab stops to align text according to the position of a certain character? It's easy to do if that character ...

Discover More

Accurately Setting Tabs Using the Ruler

If you try to set tabs by clicking on the Ruler, you may not be able to set them exactly where you want. This is normally ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 4?

2024-02-03 07:03:23

Ron S

One more tweak.

Using either of the formatting options explained in the tib to define your desired dot leader spacing.
Create a 1 row table, first column text, second column dot leader, third column more text
Apply your preferred formatting tweak to the dot leader in the second column
Turn off all lines on the table so it is invisible
Now, as you add, new row, in second column use <CTL><TAB> to insert the tab character. The new rows will inherit the formatting applied in row above.

A related option would be to put those lines in a Word Table. Turn off display of all borders. A table with a separate column for the dot leader. You can increase the font size in that column. Put the dot leader tab setting in the column. As each new row in the table is added it will copy the font and tab setting from the previous row.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.