Accurately Setting Tabs Using the Ruler

You probably know that Word allows you to set tabs in a paragraph by clicking on the Ruler at the top of the document window. The tab that is inserted depends on the tab type selected at the left side of the Ruler. You can then click on the tab and drag it to the location desired.

Sometimes, however, accurately placing the tabs using the Ruler and the mouse can be a pain. In fact, you may notice that the tabs seem to "jump" from one location to another as you are dragging them. If this is the case, and you long for a way to more accurately set the tabs using the mouse on the Ruler, there are a couple of things you can check out.

First, you should understand that the grid settings on the drawing layer can affect the dragging behavior for tabs. (Nobody seems to know why this is the case; it just is.) Word, by default, is configured so that "snap to grid" is turned on, and the grid is set for 1/16-inch increments. Thus, when you drag a tab stop, it seems to "jump" in increments of 1/16 inch. If you don't need the drawing grid, you can turn it off by following these steps:

1. Display the Page Layout or Layout tab of the ribbon.
2. In the Arrange group, click the Align drop-down list.
3. Select the Grid Settings option from the drop-down list. Word displays the Drawing Grid dialog box (Word 2007 and Word 2010) or the Grid and Guides dialog box (Word 2013 and later). (See Figure 1.)



Figure 1. The Grid and Guides dialog box.

4. Clear the Snap Objects to Other Objects check box.
5. Clear the Snap Objects to Grid When the Gridlines Are Not Displayed check box.
6. Click on OK.

You should now be able to drag tabs along the Ruler smoothly and precisely. If you want to see the precise placement of the tabs, just hold down the Alt key as you drag them.

If you still have problems placing the tabs accurately, you might try increasing the zoom setting for viewing the document, and you should make sure that your mouse is clean. (If your mouse uses a mechanical ball for positioning, and there is lint or dirt in the ball housing, that can affect the ability of the mouse to move smoothly.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5930) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Accurately Setting Tabs Using the Ruler.