Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Jumping Back in a Long Document.

Jumping Back in a Long Document

by Allen Wyatt
(last updated December 1, 2014)

2

If you are editing a long document and you need to temporarily refer to another place in the document, you can use this tip to make yourself more productive. There are two ways you can jump back and forth in your document.

First, you can use the scroll bars to view the other parts of the document. The insertion point is still at your old editing position, even though it is off-screen. When you are through viewing the part of the document you needed to refer to, press one of the arrow keys or any printable character (including the Space Bar). You will be taken back to the exact place you were editing. Of course, if you pressed a printable character you will need to delete it.

The other method is to use Shift+F5. This key combination is used to jump to the last three places in the document where you made edits. (Actually, it is four locations if you count the one where you first pressed Shift+F5.) You can press it once and you will return to where you were most recently editing.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10646) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Jumping Back in a Long Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 8 - 2?

2017-02-22 05:05:17

paul

Thanks for these tips! They are both good!


2016-01-28 12:21:51

Carol

Another good way of moving around the document is the Document Map. It shows the heading in your document and allows you to move from heading to heading in one click.

I write and edit large documents and we use the heading styles to maintain consistency through the document. My Document map displays an outline of the document in my left pane that allows me to jump from section to section quickly, backward or forward. Since our documents are often over 135 pages, I couldn't work without it.


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