Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Dealing with Run-On Sentences.
by Allen Wyatt
(last updated February 23, 2019)
Mia often edits documents containing run-on sentences. Invariably these are two sentences that are currently joined by a comma. Mia wants to replace the comma with a period and then capitalize the first letter of the next word. Doing this manually gets repetitive and time-consuming, so she would like to create a macro and a keyboard shortcut to handle the process.
You could actually record a macro to handle this type of edit. Put your insertion point to the left of the comma and start the macro recorder. You can then perform these steps:
You can now stop the macro recorder. The macro could be assigned to a shortcut key or added to the Quick Access Toolbar. If you examine the macro, you will find that it looks similar to the following:
Sub FixRunOn() Selection.MoveRight Unit:=wdCharacter, _ Count:=1, Extend:=wdExtend Selection.TypeText Text:="." Selection.MoveRight Unit:=wdCharacter, _ Count:=1 Selection.MoveRight Unit:=wdCharacter, _ Count:=1, Extend:=wdExtend Selection.Range.Case = wdUpperCase End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10558) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Dealing with Run-On Sentences.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Do you want Word to always capitalize the first letter appearing after a colon? The program won't do it by default, but ...Discover More
Want to jump to a particular page in your document? Word makes it easy; just pull up the Go To tab of the Find and ...Discover More
Want to modify the way your text flows between pages in a document? Word allows you to insert several types of breaks ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.