Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Dealing with Run-On Sentences.

Dealing with Run-On Sentences

Written by Allen Wyatt (last updated January 5, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Mia often edits documents containing run-on sentences. Invariably these are two sentences that are currently joined by a comma. Mia wants to replace the comma with a period and then capitalize the first letter of the next word. Doing this manually gets repetitive and time-consuming, so she would like to create a macro and a keyboard shortcut to handle the process.

You could actually record a macro to handle this type of edit. Put your insertion point to the left of the comma and start the macro recorder. You can then perform these steps:

Hold down the Shift key as you press the Right Arrow key to select the comma.
Press a period. This replaces the comma with the requisite period.
Press the Right Arrow once. This should move past the space and put the insertion point just to the left of the character you want to capitalize.
Hold down the Shift key as you press the Right Arrow key to select the character.
Display the Home tab of the ribbon.
Click Change Case in the Font group.

You can now stop the macro recorder. The macro could be assigned to a shortcut key or added to the Quick Access Toolbar. If you examine the macro, you will find that it looks similar to the following:

Sub FixRunOn()
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.TypeText Text:="."
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Case = wdUpperCase
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10558) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Dealing with Run-On Sentences.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Modified Rounding

Rounding is normally done so that values greater than or equal to .5 are rounded up and less than .5 are rounded down. ...

Discover More

Excel Custom Formats (Table of Contents)

The fundamental building block to displaying your data is the feature known as custom formats. Here is the table of ...

Discover More

Discovering Printer Drift

How accurate is your printer when it comes to placing information on the printed page? The simple technique described in ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Turning Off Word's Second Guessing with Quote Marks

When you type quote marks in a document, Word normally changes them to Smart Quotes. They look better on a printout, but ...

Discover More

Highlighting Duplicate Words

One way to help improve your writing is to minimize the number of duplicated words you use in your prose. Depending on ...

Discover More

Inserting the Date and Time

Inserting a date and time in your document is a snap using the tools provided in Word. Just pick the command, then ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is four less than 6?

2019-02-25 14:19:41

Malcolm Patterson

Step 6 can also be performed by pressing SHIFT+F3, which toggles the case of selected text from lowercase to initial cap to all caps and back to lowercase. If text is not selected but the cursor is within a word, then that word's case changes. (I generally prefer a key combination to a mouse click.)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.