Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Dealing with Run-On Sentences.

Dealing with Run-On Sentences

Written by Allen Wyatt (last updated January 5, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Mia often edits documents containing run-on sentences. Invariably these are two sentences that are currently joined by a comma. Mia wants to replace the comma with a period and then capitalize the first letter of the next word. Doing this manually gets repetitive and time-consuming, so she would like to create a macro and a keyboard shortcut to handle the process.

You could actually record a macro to handle this type of edit. Put your insertion point to the left of the comma and start the macro recorder. You can then perform these steps:

Hold down the Shift key as you press the Right Arrow key to select the comma.
Press a period. This replaces the comma with the requisite period.
Press the Right Arrow once. This should move past the space and put the insertion point just to the left of the character you want to capitalize.
Hold down the Shift key as you press the Right Arrow key to select the character.
Display the Home tab of the ribbon.
Click Change Case in the Font group.

You can now stop the macro recorder. The macro could be assigned to a shortcut key or added to the Quick Access Toolbar. If you examine the macro, you will find that it looks similar to the following:

Sub FixRunOn()
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.TypeText Text:="."
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1
    Selection.MoveRight Unit:=wdCharacter, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Case = wdUpperCase
End Sub

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10558) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Dealing with Run-On Sentences.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 5 - 4?

2019-02-25 14:19:41

Malcolm Patterson

Step 6 can also be performed by pressing SHIFT+F3, which toggles the case of selected text from lowercase to initial cap to all caps and back to lowercase. If text is not selected but the cursor is within a word, then that word's case changes. (I generally prefer a key combination to a mouse click.)

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