Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Text with a Graphic.

Replacing Text with a Graphic

Written by Allen Wyatt (last updated November 6, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

There may be times when you have a need to replace text in your document with a graphic. For instance, you might be working on a marketing document and need to replace all instances of your company name with the company logo. This is simple enough to do in Word by following these steps:

Place the graphic in your document; it doesn't matter where.
Select the graphic.
Press Ctrl+X. This removes the graphic, placing it in the Clipboard.
Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)

Figure 1. The Replace tab of the Find and Replace dialog box.

In the Find What box, enter the text you want replaced with the graphic.
In the Replace With box, enter ^c, or click on Special and choose Clipboard Contents. (To see the Special option, you'll need to click the More button, if it is available.)
Set any other searching criteria, as desired.
Click on Find Next or Replace All, depending on how you want to make your replacements.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10557) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Replacing Text with a Graphic.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Trimming Spaces from Strings

When processing text with a macro, you often need to remove extraneous spaces from the text. VBA provides three handy ...

Discover More

Putting Style Names Next to Paragraphs on a Printout

If you use styles to format your document, you might want a way to print the document and show, to the left of each ...

Discover More

Selecting Random Names

Got a ton of names from which you need to select a few random names? There are several ways you can extract what you ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Searching for Breaks

Word allows you to insert different types of breaks in your text that help control how your document is paginated. If you ...

Discover More

Searching for Special Hyphens

Word allows you to use a couple of different types of hyphens in your document, each with a different purpose. If you ...

Discover More

Searching for Multi-Byte Hex Codes

Need to find a character for which you only know the hex code? There are a few ways you can search for the information, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 8 + 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.