Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Text with a Graphic.

Replacing Text with a Graphic

Written by Allen Wyatt (last updated November 6, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

There may be times when you have a need to replace text in your document with a graphic. For instance, you might be working on a marketing document and need to replace all instances of your company name with the company logo. This is simple enough to do in Word by following these steps:

Place the graphic in your document; it doesn't matter where.
Select the graphic.
Press Ctrl+X. This removes the graphic, placing it in the Clipboard.
Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)

Figure 1. The Replace tab of the Find and Replace dialog box.

In the Find What box, enter the text you want replaced with the graphic.
In the Replace With box, enter ^c, or click on Special and choose Clipboard Contents. (To see the Special option, you'll need to click the More button, if it is available.)
Set any other searching criteria, as desired.
Click on Find Next or Replace All, depending on how you want to make your replacements.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10557) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Replacing Text with a Graphic.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Understanding Monospace Fonts

Information in a worksheet needs to be displayed using fonts. If you understand the two different types of fonts ...

Discover More

Rounding Numbers

The primary method of rounding values is to use the ROUND function in your formulas. Here's an introduction to this ...

Discover More

Store Common Addresses in Building Blocks

Do you write letters to lots of different people? One good place to keep those addresses is in Building Blocks. They are ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Ignoring Accented Characters in Searches

When writing in non-English languages, there can be many variations of accented characters that are used in a word. You ...

Discover More

Searching for ASCII and ANSI Characters

Need to get down to the "character level" when searching for information in a document? Word allows you to search for any ...

Discover More

Searching for Multi-Byte Hex Codes

Need to find a character for which you only know the hex code? There are a few ways you can search for the information, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 7 + 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.