Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Text with a Graphic.

Replacing Text with a Graphic

by Allen Wyatt
(last updated July 18, 2015)

2

There may be times when you have a need to replace text in your document with a graphic. For instance, you might be working on a marketing document and need to replace all instances of your company name with the company logo. This is simple enough to do in Word by following these steps:

  1. Place the graphic in your document; it doesn't matter where.
  2. Select the graphic.
  3. Press Ctrl+X. This removes the graphic, placing it in the Clipboard.
  4. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  5. Figure 1. The Replace tab of the Find and Replace dialog box.

  6. In the Find What box, enter the text you want replaced with the graphic.
  7. In the Replace With box, enter ^c, or click on Special and choose Clipboard Contents. (To see the Special option, you'll need to click the More button, if it is available.)
  8. Set any other searching criteria, as desired.
  9. Click on Find Next or Replace All, depending on how you want to make your replacements.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10557) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Replacing Text with a Graphic.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 3?

2016-07-10 01:05:02

Bruce Glassco

The problem with this is that the graphic when its pasted in doesn't seem to retain any of the formatting of the text it replaced; specifically, it is no longer inline, which means if the text it replaces was centered, the graphic is now left justified.


2015-07-22 04:22:35

Steve Taylor

Excellent. I was trying to make this happen recently and was unsuccessful. Thanks for a great tip.


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