Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Easily Changing Links in Documents.

Easily Changing Links in Documents

by Allen Wyatt
(last updated January 27, 2017)

John has documents that contain links to pictures on a network drive. The pictures have been moved, and he wants a way to change the links so they point to the new location of the pictures. The only thing that has to change is the drive letter and the path, not the picture name itself.

When you insert pictures as links in your document, they are inserted as INCLUDEPICTURE fields. You can see this if you select the picture and press Shift+F9. You should then, instead of the picture, see a field similar to the following:

{ INCLUDEPICTURE "R:\\CommonPics\\masthead.jpg" \* MERGEFORMAT \d }

With the field code displayed, the contents of that field code can easily be changed using the Find and Replace capabilities of Word. Thus, you can change the drive and path by following these general steps:

  1. Load the document containing the links.
  2. Press Alt+F9 to display all the field codes in the document.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. In the Find What box, enter the drive and path name you want to change (such as R:\\CommonPics\\).
  6. In the Replace With box, enter the new drive and path name (such as K:\\NewPics\\).
  7. Click Replace All.
  8. Press Alt+F9 to display the field results for all fields in the document.

The links in the document are now all updated, and you can save your document.

If you have quite a few documents that you need to change, you may be interested in implementing the above steps in a macro. Creating the macro is easy (just record the above steps), but getting Word to perform the operation on a series of files, without intervention on your part, is a bit more involved. A good place to start to learn how to do this is at the Word MVP site:

http://wordmvp.com/FAQs/MacrosVBA/BatchFR.htm

Once you learn the technique of how to work with multiple files, you can then modify your single-file macro (the one you recorded) so it will work on more than one file.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10524) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Easily Changing Links in Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Updating Links in Copied Files

When you copy workbooks that contain links, you may be at a loss as to how to update those links. There are a couple of ways ...

Discover More

Offering Options in a Macro

It is often helpful to get user input within a macro. Here's a quick way to present some options and get the user's response.

Discover More

Moving Master and Subdocuments

If you need to move master documents or subdocuments from one place to another on your computer, you have to keep in mind the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Selecting a Graphic that is Behind Text

Position a graphic so that it is "behind" your text, and it may seem like you can no longer select the graphic. Here's how ...

Discover More

Pictures Move on their Own

Insert some pictures into a document and you may be in for a surprise—they don't necessarily stay where you put them. ...

Discover More

Cropping Graphics

Need your hide some of the outside edges of a graphic? You can instruct Word to crop (or hide) those outside edges by ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.