Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Graphics with Graphics.

Replacing Graphics with Graphics

by Allen Wyatt
(last updated September 19, 2015)

If you have graphics in your document that you want to replace with an updated version of the graphic, you may be wondering if there is a way you can "automate" the process and make the replacement faster. The answer (as with many things in Word) depends on the nature of your document and what you are replacing.

If the graphic you are replacing is inline with the text, and you want to replace all occurrences of graphics with your new graphic, you can follow these general steps:

  1. Paste your new graphic in your document.
  2. Select the graphic and press Ctrl+X. This deletes the graphic from your document and places it in the Clipboard.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. In the Find What box, type ^g. This code tells Word that you want to find graphics.
  6. In the Replace With box, type ^c. This code tells Word that you want to replace whatever is found with the contents of the Clipboard.
  7. Click on Replace All.

Note that this replaces all the graphics in your document. If you prefer, you can become selective about which graphics are replaced by not clicking on Replace All in step 6, but instead clicking on Find Next. Each graphic is shown, in turn, and you have the option of replacing each of them with the contents of the Clipboard (which is the new graphic).

When being selective about which graphics to replace and which not to replace, you need to make the decision on a graphic-by-graphic basis. This is because there is no way for Word to determine the content of a graphic to figure out if it should be replaced. (Word can figure out the content of text, but not of graphics.)

If you are working with graphics that are not inline (they are on the drawing layer), there is no way to search for them and replace them with other graphics. Unfortunately, Word's Find feature won't catch any graphics on the drawing layer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10729) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Replacing Graphics with Graphics.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Log/Log Chart

If you need to create a chart that uses logarithmic values on both axes, it can be confusing how to get what you want. This ...

Discover More

Mirroring Documents

Have you ever wanted to have a Word document be accessible through two different folders? Here are several ways you can ...

Discover More

Changing Text in Text Boxes on a Chart

Macros allow you to make changes to virtually anything you can see in Excel. This tip examines how to make changes (even ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Easily Changing Links in Documents

You may have a lot of linked images in a document, and then one day need to change the links if the location of the images ...

Discover More

Can't Select and Edit Graphics Elements

Adding graphics to your documents can make them livelier and easier to understand. What if you can't select and edit the ...

Discover More

Converting Tables to Charts

Put numeric information in a table and you can then convert that information to a graphical chart using Microsoft Graph ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.