Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing between English Variants.
by Allen Wyatt
(last updated November 14, 2015)
English is English, right? No, it is not. Ask anyone who works with international documents; they know that there are many variations of English. For instance, in US English words that are spelled one way (organize, catalog, behavior, etc.) are spelled differently in UK English (organise, catalogue, behaviour, etc.). The upshot of these variations is that you may also need to produce different versions of your documents for audiences that use the different language variations.
The traditional way of doing the conversion from one variation to another is straightforward:
Figure 1. The Language dialog box.
If you do a lot of textual conversions, going through these steps can become very routine, to the point of tedium. It would seem to be a simple thing to simply change the spellings from one English variation to another, without the need for manual review in this manner. Unfortunately, Word doesn't provide such a feature. You can, however, create a macro that would do the conversions for you. Follow these general steps:
You now have a macro that will do a conversion from one variation to the other. Later, as you become aware of more words that need to be automatically replaced, you can edit the macro and add those words.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10172) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Changing between English Variants.
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