Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using Different Colors with Tracked Changes.
by Allen Wyatt
(last updated June 29, 2013)
Deborah uses Track Changes to note edits made in a document. She made corrections in a document with Track Changes turned on, so her changes were in one color. Her boss reviewed the document and gave it back to her, asking that the next round of changes be in a different color than the first round was. Deborah wonders if there is a way to specify that her next set of changes be in a different color.
Word's Track Changes feature chooses markup colors based on the user name. To make future changes you need to alter the user name slightly. Here are the steps if you are using Word 2007 or Word 2010:
Figure 1. The General options of the Word Options dialog box.
If you are using Word 2013 then the steps are a bit different:
Figure 2. The Track Changes Options dialog box.
Edits with Track Changes will now be in a new color. When the mouse hovers over a change, the new user name will be displayed. If you change the user name back to the original value, future edits will revert to color that was first assigned to that name.
When you are done, be sure to change your user name back to the original value so that other documents will be labeled with that name instead of a convoluted name for editing purposes.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6083) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Using Different Colors with Tracked Changes.
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