Written by Allen Wyatt (last updated April 13, 2021)
This tip applies to Word 2007, 2010, 2013, and 2016
In other issues of WordTips you learn how you can use one of Word's fields to insert a word count in your document. Many authors, editors, and publishers adhere to the rule that you determine word count by dividing the number of characters in your document by an average word size, such as 5. Thus, if there were 24,317 characters in your document, there would be 4,863 words. You can use fields to insert this type of word count in your document in the following manner:
{ ={ numchars }/5 }
You could, if you wanted, also include a bit more of a formula in your field in step 7. For instance, if you wanted to make sure that the value returned was an integer, you could use this as your field code:
{ =int({ numchars }/5) }
There is one other thing to keep in mind. If you compare the value returned by this approach to the value returned by Word's internal word counter, the values will be different. This "divide by 5" approach is an old rule of thumb for those in the publishing business. Word's internal counter calculates words by, essentially, looking at the number of spaces and punctuation in a document—the elements that normally denote the end of a word.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10026) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: A Quick-and-Dirty Word Count.
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