Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Author Name.

Inserting the Author Name

by Allen Wyatt
(last updated July 19, 2014)

1

It is possible in Word to keep track of quite a bit of summary information for a document. One of the pieces you can track is the author of a document. This originally is set to be the same as the Word user name, but you can change the author name at any time. Word allows you to insert the author's name directly in your document, and have it updated automatically if you should ever change the author's name. This is done by following these steps:

  1. Position the insertion point where you want the author name inserted.
  2. Display the Insert tab of the ribbon.
  3. Click the Quick Parts tool (in the Text group) and then choose Field. Word displays the Field dialog box.
  4. From the Categories list select the Document Information category. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select Author from the Field Names list.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9136) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting the Author Name.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Embedding Linked Documents

Word allows you to link one document to another document rather easily. If you later want to grab the contents of a ...

Discover More

Changing Line Color in a Drawing Object

Don't like the color of the lines that Excel chose for your drawing object? It's easy to choose your own colors, as ...

Discover More

Skipping Rows when Filling

Using the fill handle is a great way to quickly fill a range of cells with values. Sometimes, however, the way to fill ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Inserting the Subject in Your Document

One of the properties you can specify for a document is a subject. You can then use a field code to insert this subject, ...

Discover More

Inserting the Document Title in Your Document

One of the pieces of information you can store with a document is the title of that document. Using fields, you can then ...

Discover More

Displaying Blanks when Summing to Zero

If you use fields to sum the information in your table columns, you might want to display a blank when the sum is zero. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 7?

2014-09-13 21:37:39

Peter

I am using 2010 version of ms word, and I could not locate 'Quick parts tool' nor the 'text group'. The 'text group' is supposed to be under the 'Insert' tab. Advise would be helpful. I want to insert the author's name in the document text.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.