Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Date Your Document was Last Saved.

Inserting the Date Your Document was Last Saved

by Allen Wyatt
(last updated June 20, 2015)

14

Every time you save a document in Word, some of the document properties information is automatically updated. Part of the information is the date on which the document was last saved. You can insert this date into your documents and have it updated automatically, if you so desire. To insert the last date your document was saved in your document, follow these steps:

  1. Position the insertion point where you want the date to appear.
  2. Display the Insert tab of the ribbon.
  3. Click Quick Parts (in the Text group) and then click Fields. Word displays the Field dialog box.
  4. Choose Date and Time from the Categories drop-down list at the left of the dialog box. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select SaveDate from the field list at the left side of the dialog box.
  7. Click on Options to select a date format, if desired.
  8. Click on OK to insert the field.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9719) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting the Date Your Document was Last Saved.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Fonts Don't Work in Word on New System

When you upgrade from a system with an older version of Word to a system that has a newer version, your fonts may not work in ...

Discover More

Using Large Toolbar Buttons

Having trouble seeing the icons used on the various Word toolbars? You can make the tools larger (and easier to see) by using ...

Discover More

Easily Changing the Default Drive and Directory

Need a quick way to change the default drive and directory in a macro you are writing? Here's the commands to do it and a ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Jumping Between Fields

Need to step through the fields in a document? It's easy using the shortcuts detailed in this tip.

Discover More

Understanding the Advance Field

You can use the Advance field to change where text is positioned in your document. This tip shows how to use it and the ...

Discover More

Standard Text before a Sequence Number

When you use fields to number items within a document, you may want to add some standard text before each field. There are a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 6?

2017-06-16 13:25:12

dislandguy

The description says you can set the field to update automatically but doesn't say how to do that. Manually updating is a terrible option since you have to remember to do that. It defeats the whole purpose if its possible that it will show an incorrect value. Better to not add it to the document at all rather than risk showing the wrong value, that will just discredit you.


2017-01-06 17:04:37

Dick

Hey, I found a way to make it work!!
the first part should be { = - 1 + {


2017-01-06 10:48:48

Dick

Sorry, I wasn't updating my field, but now I get a minus sign in front of my last year's year.


2017-01-06 10:25:32

Dick

I'm trying to create a (mail merge) document that refers to the previous year. How can I get the DATE field to show last years year. I've tried { = 1 - { DATE @ "yyyy" * MERGEFORMAT } } but that doesn't work. It works fine without the extra { = 1 - } but then I get today's year.
Any help on this would be greatly appreciated.


2016-12-14 11:28:34

Ted Duke

Correction/apology:

1. AFTER any save.
2. Right click and update field.
3. SAVE document again

Two saves are required in order to get the correct info into the document. I lost track and did a premature save of my own editing.


2016-12-14 10:58:08

Ted Duke

Regarding comments by Greg and Eric: In Word 2016 the Saved Date does not automatically update, but it can be changed/updated as follows:

1. Before any save of the document...
2. Right click on the SavedDate field and choose UpdateField from the drop down menu. Value is updated.
3. Save document.

My opinion: It's feature that is crying for better automations such as update whenever saved and optionally hide when printing.


2016-12-13 17:34:02

LaVette Columbo

I tried to figure this out for over two hours. Then I resorted to google and found this site. WaaaHoooo. Project complete. I'll be back for the book.


2016-11-26 21:09:24

Rodney

thanks for the short sharp and most importantly "accurate" description. much appreciated!!


2016-08-16 07:02:48

Wayne Styles

Word 2010 can be infuriating. I have a list of Recently Opened Documents - 25. Most are pinned for easy access. BUT: what if I want a recently opened document that isn't pinned and I just want a history of word documents by most recent dates and pathways ??
I have failed after 20 minutes to find a document I was working on last week, I am not sure of it's exact title. But if I could list every saved .docx in date order from most recent instead of this PINNED with no date stuff - I'd be better off. Can anyone tell me what I am missing or IF it is possible to list in reverse date order INSTEAD of the default ? Desperate to know. Thanks Wayne


2016-05-23 10:25:50

Carmen

Works Perfect - Amazing - thanks


2016-05-17 09:21:06

Eric

Did Greg ever get a fix to the issue he described? I agree that the feature is not very useful if it does not update


2016-03-01 06:25:25

Fajar

Can you help me, if i want to put the last Sunday date in each month?


2015-08-15 17:22:54

Jamie Loonam

I put the date in the footer section (insert footer --> date & time), but just realized there's an "update automatically" button you have to click.


2015-08-13 17:52:03

Greg

In my opinion, this feature has an annoying bug. The savedate does not update when the document is saved. Even if you save/close document/open document, the savedate remains unchanged. BUT if you rightclick the field and click "update field" the field is updated. To me this feature is close to being a waste of time.
Do you know of a fix for this problem?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.