Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stopping Automatic Changes from Being Tracked.

Stopping Automatic Changes from Being Tracked

by Allen Wyatt
(last updated August 15, 2015)

As you may already know, Word allows you to insert fields in your documents. These fields can be used for quite a few handy things, such as the current date, the active page number, the user's initials, or a host of other tidbits of information. What makes these fields handy is that they are automatically updated by Word. Some fields are automatically updated when you open a document, others are updated just before you print, and you can manually update fields at any time you desire.

All this updating can cause a problem if you have Word's Track Changes feature turned on. If the feature is turned on and a field is updated, the field results show as a "change" in the document. This problem is most often exhibited with date fields, but can also be a problem with other fields. For instance, page numbers, if implemented through fields, will show as "changes" if they are updated.

The only way to stop Word from updating fields is to lock them. You can do this by selecting the entire document (Ctrl+A) and then pressing Ctrl+F11. The fields will then remain locked until you specifically unlock them by selecting the entire document and pressing Ctrl+Shift+F11. In other words, you could lock the fields, turn on Track Changes, make any changes you want, turn off Track Changes, resolve the changes, and then unlock the fields.

If you only have a limited number of fields in your document and you know exactly when they are being updated, then there are a couple of other steps you can take. For instance, Word automatically updates headers and footers when you open a document. To bypass this action, switch to Normal view, turn on Track Changes, and then save your document. Later, when you open the document, it will still be in Normal view. Word won't update the headers and footers—even on opening the document—unless you are in Print Layout view. While editing in Normal view, only those changes you make will be visible. Word will, however, automatically update the headers and footers if you switch to a view that requires them to be shown on the screen, such as Print Layout or Print Preview modes. In this case, the only way to stop the automatic update is to lock the fields, as previously described.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9921) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Stopping Automatic Changes from Being Tracked.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Sorting Files

The Open dialog box allows you to sort the files it presents to you. How you do the sorting depends on the version of ...

Discover More

Number of Terms in a Formula

Formulas are made up of operands that separate a series of terms acted upon by the operands. You may want to know, for ...

Discover More

Controlling How Body Text is Displayed

When working in Outline view, you can control how Word displays the body text under each heading. You can specify that ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Accepting All Formatting Changes

Tired of wading through a bunch of formatting changes when you have Track Changes turned on? Here's how to accept all ...

Discover More

Turning Track Changes Off for Selected Areas

Track Changes is a great tool to use so that you can, well, "track" what changes are made during the development of a ...

Discover More

Protecting Tracked Changes

Track Changes is a great tool for editors and collaborators to use when creating documents. An author, seeking changes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.