Copying the Quick Access Toolbar

by Allen Wyatt
(last updated May 16, 2015)

5

Alan makes extensive use of the Quick Access Toolbar, tweaking it constantly. He just bought a new laptop and would love to transfer the QAT from his other computer to the laptop.

Transferring your Quick Access Toolbar from one system to another is relatively easy, but it depends on the version of Word you are using. If you are using Word 2007 on both systems you can transfer the toolbar by doing a search for the file "Word.QAT". This file contains your modifications to the toolbar. The default location for the file is here, if you are using Windows XP:

C:\Documents and Settings\[username]\Local Settings\Application Data\Microsoft\Office\

If you are using a later version of Windows it should be here:

C:\Users\[username]\AppData\Local\Microsoft\Office\

Simply copy the file from one computer to the other, restart Word on the destination computer, and you should be good to go.

If you are using Word 2010 or Word 2013 then the QAT file no longer exists. Instead, Word uses a file called Word.OfficeUI. You can find the file in the same directories where the QAT file was stored in Word 2007. Again, just copy the file from one Word 2010 system to another (or from one Word 2013 system to another) and you should be OK.

You should note that the Word.OfficeUI file contains more than just the Quick Access Toolbar configuration changes. It also contains information about your changes to the Word ribbons. So if you copy the file from one system to another, then the target system will have the same QAT and ribbon customizations as the source system.

Word 2010 and Word 2013 do provide a more flexible way to transfer the Quick Access Toolbar. Follow these steps:

  1. Display the File tab of the ribbon and then click Options. Word displays the Word Options dialog box.
  2. At the left side of the dialog box click either Customize Ribbon or Quick Access Toolbar. (It really doesn't matter which one you click.) (See Figure 1.)
  3. Figure 1. The Quick Access Toolbar options of the Word Options dialog box.

  4. At the bottom-right of the dialog box click the Import/Export drop-down list. Word displays a couple of options.
  5. Choose Export All Customizations. Word displays the File Save dialog box.
  6. Use the controls in the dialog box to select where you want to save your customizations and what name you want to use for the file.
  7. Click Save. Word saves your customization file.

When it comes time to use the exported information on a new system, just repeat the same steps but use Import Customization File in step 4.

All of the steps provided so far assume that you are transferring the Quick Access Toolbar between systems that use the same version of Word. This breaks down a bit if you are trying to transfer to or from Word 2007 and Word 2010 or Word 2013. If you are transferring from a Word 2007 system to one that uses a later version of Word, then you can try copying Word.QAT from the Word 2007 to the later system. You should rename the file to Word.OfficeUI and restart Word. You can also use the Import capabilities of Word 2010 or Word 2013 to import the QAT information.

If you need to copy a customized Quick Access Toolbar from Word 2010 or Word 2013 back to Word 2007, then you can try to use the Export capabilities to export your customizations. The file that is created by exporting can be renamed to Word.QAT and copied to the Word 2007 system. Restart Word and you should notice the new Quick Access Toolbar. (The Word 2007 system should ignore any toolbar changes in the customization file.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9920) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is two more than 4?

2016-09-09 22:56:30

Andre

Is there a way to keep the customizations in sync on two or more computers? So if I make changes to the toolbar on one computer it is reflected on the other computers automatically?


2016-07-24 12:27:20

Charles Kenyon

It is important to remember when using these methods that it overwrites any customizations already made on the system receiving the copy. In many cases this is just fine, especially when setting up a new system.

If more fine tuning is required, the QAT modifications should be stored in a separate template which can be loaded as a global.
http://addbalance.com/word/QATmodification.htm


2016-01-12 16:53:54

Rohn MVP

It appears that since the original release of 2010 MS has made a change via Windows Update.

I do remember seeing the .OfficeUI files, but now when I try to export I see the .ExportedUI file extension instead. And the file name has been expanded to "Word Customizations." rather than just "Word."


2015-09-11 16:36:20

Rodney

Moving QAT customizations from 2013 to 2007 didn't work at all for me. When I follow the instructions above, my QAT is reset to the default.


2015-06-26 17:26:22

nora

Brilliant! No where on the MS site could I find this.


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