Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Quickly Changing Document Windows.
by Allen Wyatt
(last updated August 19, 2017)
If you routinely use several open documents to do your work, you already know that you can change between document windows by using the Switch Windows tool on the View tab of the ribbon. You may not know, however, that there is a shortcut for changing windows. You can cycle through your documents by pressing either Ctrl+F6 or Shift+Ctrl+F6. The difference is that Ctrl+F6 cycles through the list of windows in a forwards direction, while Shift+Ctrl+F6 cycles through the list of windows in backwards direction.
If you would rather not take your hands off the mouse, you can add a handy tool to the Quick Access Toolbar (QAT):
Figure 1. The Word Options dialog box.
Note that the new tool is now available on your QAT. Click on it a few times (if you have multiple windows open) and you'll be able to get a feel for how the tool cycles through the windows.
If you prefer, you can create a macro that cycles through the windows. This macro can then be assigned to the Quick Access Toolbar. The following macro will cycle forwards through the windows:
Sub ChangeWin() On Error GoTo ChangeWinErr Set bb = ActiveWindow.Next If Windows.Count > 1 Then bb.Activate Exit Sub End If ChangeWinErr: Windows(1).Activate End Sub
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9891) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Quickly Changing Document Windows.
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