Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Where Do You Want Your Endnotes?.

Where Do You Want Your Endnotes?

Written by Allen Wyatt (last updated November 13, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


Long-time users of Word know that you can place endnotes in a document, and you can specify for them to appear either at the end of a section or at the end of the document as a whole. What you may not know is that you can choose to suppress endnotes for specific sections of your document.

What does this mean for you? Let's say that you have five sections in your document. The first four are "chapters," and the last one is an index. You may think that you are limited to placing your endnotes at the end of each chapter or after the index. Not so, you can specify that you want the endnotes to appear at the end of the fourth section, just before the index section. Just follow these steps:

  1. Create your document as you normally would.
  2. Place your endnotes as you normally would, making sure they are specified to appear at the end of the section. You should also make sure that the endnote numbering is set as Continuous.
  3. Position your insertion point in the first section of the document.
  4. Display the Layout tab of the ribbon.
  5. Click the small icon at the bottom-right of the Page Setup group. Word displays the Page Setup dialog box.
  6. Make sure the Layout tab is selected. (See Figure 1.)
  7. Figure 1. The Layout tab of the Page Setup dialog box.

  8. Choose the Suppress Endnotes checkbox.
  9. Click on OK.
  10. Repeat steps 4 through 8 for sections 2 and 3 in your document.

That's it. What you did was to suppress endnotes in sections 1, 2, and 3. This pushes them to the end of section 4, which is your last chapter—exactly where you wanted them before your index in section 5.

As a final note, if you find that the Suppress Endnotes checkbox is grayed out (step 7), it is because your endnotes are not set up to be at the end of each section. (Reread step 2—you need to make sure that your endnotes are specified to appear at the end of each section.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9694) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Where Do You Want Your Endnotes?.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Looking Up Names when Key Values are Identical

Need to look up some values based upon some key items that may be identical to each other? Depending on the ...

Discover More

Finding Documents Containing Multiple Occurrences of a Word

Searching for documents that contain a particular word is rather straightforward. The task becomes a bit trickier when ...

Discover More

Custom Page Numbers on Printouts

Excel is rather weak on giving you control over how page numbers appear on a printout. This is never more apparent than ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Selectively Changing Endnotes to Footnotes

Want to turn some (but not all) of your endnotes into footnotes. Rather than do it manually, you can apply the shortcut ...

Discover More

Creating Endnotes

Endnotes are often used in scholarly or legal documents, and they can be added easily. This tip shows how to add them ...

Discover More

Endnotes by Chapter

Word allows you to easily add endnotes to your document. It even allows you to specify where those endnotes should appear ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.