Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Where Do You Want Your Endnotes?.

Where Do You Want Your Endnotes?

by Allen Wyatt
(last updated April 16, 2020)

9

Long-time users of Word know that you can place endnotes in a document and you can specify for them to appear either at the end of a section or at the end of the document as a whole. What you may not know is that you can choose to suppress endnotes for specific sections of your document.

What does this mean for you? Let's say that you have five sections in your document. The first four are "chapters," and the last one is an index. You may think that you are limited to placing your endnotes at the end of each chapter or after the index. Not so; you can specify that you want the endnotes to appear at the end of the fourth section, just before the index section. Just follow these steps:

  1. Create your document as you normally would.
  2. Place your endnotes as you normally would, making sure they are specified to appear at the end of the section. You should also make sure that the endnote numbering is set as Continuous.
  3. Position your insertion point in the first section of the document.
  4. Display the Page Layout tab of the ribbon.
  5. Click the small icon at the bottom-right of the Page Setup group. Word displays the Page Setup dialog box.
  6. Make sure the Layout tab is selected. (See Figure 1.)
  7. Figure 1. The Layout tab of the Page Setup dialog box.

  8. Choose the Suppress Endnotes checkbox.
  9. Click on OK.
  10. Repeat steps 4 through 8 for sections 2 and 3 in your document.

That's it. What you did was to suppress endnotes in sections 1, 2, and 3. This pushes them to the end of section 4, which is your last chapter—exactly where you wanted them before your index in section 5.

As a final note, if you find that the Suppress Endnotes checkbox is grayed out (step 7), it is because your endnotes are not set up to be at the end of each section. (Reread step 2—you need to make sure that your endnotes are specified to appear at the end of each section.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9694) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Where Do You Want Your Endnotes?.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing an Invalid Autosave Folder

Excel allows you to specify where it stores various files used by the program. One location you can specify is where ...

Discover More

Picking a Group of Cells

Excel makes it easy to select a group of contiguous cells. However, it also makes it easy to select non-contiguous groups ...

Discover More

Controlling Widows and Orphans

Got singular lines at the bottom or top of a page? These are often referred to as widows and orphans, and Word allows you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Suppressing Endnotes

Endnotes are a beneficial necessity for some documents. If you want to print a copy of the document without endnotes, ...

Discover More

Inserting Endnotes

Endnotes appear at either the end of a section or the end of an entire document. It is just as easy to insert an endnote ...

Discover More

Formatting Endnote Reference Marks

The reference marks used for endnotes are, by default, formatted "good enough" for most people. If you are one of those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 7?

2019-01-15 07:26:45

Mariama

You're a life-saver! Only place I could find this very specific info. Thanks again!! =D


2015-11-26 12:35:27

Sophie

Sorry, didn't read the comments and just found the answer to my query. Yay! Been going mad O_O


2015-11-26 12:33:24

Sophie

Despite defining my section and choosing endnotes to appear at the end of the section, my endnotes keep appearing at the end of the document. (I want to put them in a reference section towards the end of the document but not at the very end.)


2015-08-27 15:22:48

mohammad

Thanks sir, Even without continuous selection it worked (in office 2013).


2015-08-21 04:34:10

MDC

Thanks you! I was driven mad when editing someone else's document because it wouldn't put my endnotes at the end of section, even though I told it to. Turns out they had selected Suppress Endnotes.


2015-06-08 11:02:16

Nate

Very helpful. Exactly what I needed! Thank you very much.


2015-04-15 17:04:01

aspeck

Thank you, very helpful. That's the answer I was looking for.


2015-01-27 11:31:35

awyatt

Spillman: See the final paragraph ("As a final note...") which addresses your question specifically.

-Allen


2015-01-27 11:24:57

Spillman

This sounds great, but as in your screen shot, suppress endnotes is grayed out and it cannot be selected. Is there a step missing?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.