Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Retaining Explicit Formatting after Applying Styles.
by Allen Wyatt
(last updated January 17, 2015)
I often get documents that have a hodgepodge of styles and I need to format them in addition to editing them. When I click in a paragraph and apply a paragraph style, Word is not supposed to wipe out any explicit character formatting in the paragraph, such as italics. Sometimes it does and sometimes it doesn't; this probably has something to do with the way the documents were put together and over which I have no control.
This led me to search for a way to preserve any italics within the paragraphs. I came up with the following general steps:
Figure 1. The Find tab of the Find and Replace dialog box.
At this point you can click the Italics tool in the Font group of the Home tab of the ribbon until all the selected text is shown in italics. You can then click the Highlight tool, again, which removes all the highlighting.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9594) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Retaining Explicit Formatting after Applying Styles.
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