Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Existing Highlighting.

Changing Existing Highlighting

Written by Allen Wyatt (last updated October 23, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


1

Do you have a document that has lots of highlighting already applied in it? Do you want to change all that highlighting from the current color to a different color? If you answered yes to these questions, you can use the find and replace capabilities of Word to achieve the desired results. Follow these steps:

  1. Use the Highlight tool to specify the color you want as the "after" color; the one you want to change to. (Click the drop-down arrow at the right of the Highlight tool and select the color you want.)
  2. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  3. Figure 1. The Replace tab of the Find and Replace dialog box.

  4. With the insertion point in the Find What box, click Format | Highlight. (You may need to click the More button to see the Format button.)
  5. With the insertion point in the Replace With box, again click Format | Highlight.
  6. Click Replace All.

All of the highlighting in the document should change to whatever color you selected in step 1.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9504) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Changing Existing Highlighting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Embedding Your Phone Number in a Document

One way you can designate your responsibility for a document is to add your phone number to it. There is no need to add ...

Discover More

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

Automatically Referencing Info Entered in a Table

Tables are a great way to organize information in a document. At some point you may want a cell in a table to contain the ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Automatically Formatting Text within Quotes

Some people use quote marks around text to make it stand out. At some point you may want to treat the quoted text ...

Discover More

Applying Formatting to Words

You don't have to select whole words before applying direct character formatting. With the proper Word options set, ...

Discover More

Changing the Color of a Tab's Leader Character

When you set tab stops for a paragraph, you can also specify leader characters to be used with the tab stop. If you want ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two minus 1?

2021-10-23 08:37:30

Tomek

Is there a way to be selective about this color swap? It seems that the search for highlight is color blind and will replace all highlights with a new color. What if there are some words highlighted in blue and some in pink, but I want to change only pink ones to yellow?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.