Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Using a Macro to Change the Formatting of All Instances of a Word.
by Allen Wyatt
(last updated January 22, 2020)
It is not uncommon to use repeating design elements in a document. For instance, you may want all occurrences of a particular word to appear in bold italics, at a certain point size. While you can certainly do the formatting by hand, it is much more efficient to allow a macro to do the work for you. By handling the formatting in this way, you don't need to worry about remembering how the word should appear. This macro, FormatWords, is an example of such a macro.
Sub FormatWords() Selection.Find.ClearFormatting Selection.Find.Replacement.ClearFormatting With Selection.Find .Text = "Warning!" .Replacement.Text = "" .Replacement.Font.Bold = True .Replacement.Font.Italic = True .Forward = True .Wrap = wdFindContinue .MatchWholeWord = True End With Selection.Find.Execute Replace:=wdReplaceAll End Sub
When you run this macro, it searches for all occurrences of the word Warning (followed by an exclamation point) and changes the formatting on it so the word is bold and italics.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9537) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Using a Macro to Change the Formatting of All Instances of a Word.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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