Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Graphics and Line Height.

Graphics and Line Height

by Allen Wyatt
(last updated December 27, 2014)

5

Have you ever placed a graphic in your document, only to find that you can see only a small portion of the bottom of it? The cause of this problem, believe it or not, lies in your paragraph formatting. When you insert an in-line graphic, it inherits the style of the surrounding text. This can cause problems when the style uses fixed line spacing, (for example, "Exactly 14 pt") because the image is forced to this line height as well.

To fix this problem, follow these steps after you have the graphic inserted in your document:

  1. Either select the graphic (by clicking on it once) or position the insertion point somewhere in the same paragraph that contains the graphic.
  2. Display the Home tab of the ribbon.
  3. Click the Line Spacing tool (Word 2007) or the Line and Paragraph Spacing tool (later versions of Word) in the Paragraph group. Word displays some spacing options.
  4. Choose the 1.0 option.

When line spacing is set to Single (which is what these steps do), Word automatically uses the height of the tallest element in each line as the height of the line. In the case of your graphic, there is a very good chance that it is the tallest item. By changing to single line spacing, the line on which the graphic is located can expand to its full height.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9447) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Graphics and Line Height.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2014-12-29 11:45:39

Washington, USA

Surendera, try this-it worked for me:

On the Home tab, click the little drop-down arrow in the Paragraph group. Once the Paragraph formatting box, find the Spacing section. Note the number of points in the After section, but change it to zero (0) and click OK.

Then, click in the next paragraph and open the Paragraph formatting box again. Change the Before setting in that paragraph to the same as the After setting that you removed from the previous one.

Alternately, you can right-click the graphic and choose Wrap Text > More Layout Options (at the bottom of the pick list). Once the Layout box opens, select "Tight".

If that doesn't do what you want, reopen the Layout Options and choose from the "Wrap text" group. I recommend "Right", "Left", or "Both sides", but you may want to play around with it and see what gives you the effect you are after.


2014-12-29 05:15:57

Surendera M. Bhanot

Thanks Lij J. This only solves a part of the problem. I want the whole paragraph in symmitry with the whole text of theat paragraph as also of the document, mo matter how tiny the graphics get in the process. Thanks any way!!


2014-12-28 19:41:14

Liz J

Surendera, if the graphic is in a paragraph without any text, I make a style that I call 'fig para' with a height of, say, 'At least 12 points'. The 'At least' selection allows the paragraph leading (line spacing) to expand to fit the tallest element, in this case, the graphic. I don't know if this would help with line spacing in a paragraph that includes both graphics and text; graphics in my reports are always separate from the text.

This separate style also allows me to specify 'Keep with next', which is handy for keeping the figure title and the figure on one page.


2014-12-28 06:01:52

Surendera M. Bhanot

Its okay. But by doing so the line spacing of the rest of the lines of the paragraph gets at odd with the lines in which the graphics appear.

Is there the way so that the graphics contracts down an adjust s to to the line height so that the summitry of the lines in the paragraph remains intact as if its a paragraph without graphics.

One way is to reset the height of the graphic to that of line height or a little less than line height.

Is their any better way of doing this.


2014-12-27 09:44:11

Maryland, USA

This is the kind of tip that makes this site so valuable: a tip that few of us could have learned from other sites or figured out on our own. Thanks.


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