Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Creating a Document Font List.
by Allen Wyatt
(last updated November 15, 2014)
Word allows you to use the fonts that are installed on the system you are using. Fonts are installed within Windows, so that they are available not just to Word, but to all programs installed on your system.
When you are creating a document on your system, it is easy to know what fonts are being used—the list of fonts is limited to those available on the system. If you receive a document from a different person, however, the other person's system may have different fonts installed than you do. This means that their Word document could be formatted with fonts you don't even have on your system.
If you want to generate a list of fonts used within a document (as opposed to a list of fonts available on a system), you have a couple of choices. First of all, you can open the Word document in a text editor and look around in the parts of the document you don't normally see in Word. Near the end of the file you should see a list of fonts used in the document. If you do this, however, you should be very careful to not make any changes to the Word document while it is open in your text editor. Doing so can easily make the document no longer usable in Word.
A Word-based solution is to simply look through each character in a document and check out what font is used to format the character. A character-by-character approach is necessary because each character could be formatted with a different font, and VBA doesn't allow you to access a fonts collection in relation to the document itself—it seems that no such collection is maintained. Thus, the safest (and slowest) method is to simply step through each character and create your own list. The following VBA macro accomplishes the task:
Public Sub ListFontsInDoc() Dim FontList(199) As String Dim FontCount As Integer Dim FontName As String Dim J As Integer, K As Integer, L As Integer Dim X As Long, Y As Long Dim FoundFont As Boolean Dim rngChar As Range Dim strFontList As String FontCount = 0 X = ActiveDocument.Characters.Count Y = 0 ' For-Next loop through every character For Each rngChar In ActiveDocument.Characters Y = Y + 1 FontName = rngChar.Font.Name StatusBar = Y & ":" & X ' check if font used for this char already in list FoundFont = False For J = 1 To FontCount If FontList(J) = FontName Then FoundFont = True Next J If Not FoundFont Then FontCount = FontCount + 1 FontList(FontCount) = FontName End If Next rngChar ' sort the list StatusBar = "Sorting Font List" For J = 1 To FontCount - 1 L = J For K = J + 1 To FontCount If FontList(L) > FontList(K) Then L = K Next K If J <> L Then FontName = FontList(J) FontList(J) = FontList(L) FontList(L) = FontName End If Next J StatusBar = "" ' put in new document Documents.Add Selection.TypeText Text:="There are " & _ FontCount & " fonts used in the document, as follows:" Selection.TypeParagraph Selection.TypeParagraph For J = 1 To FontCount Selection.TypeText Text:=FontList(J) Selection.TypeParagraph Next J End Sub
Obviously, the longer your document, the longer it will take the macro to finish. (I ran the macro on an 1,100 page document and it took approximately 46 minutes. On a 5 page document it took less than a minute.) When done, the macro creates a new document that contains a sorted list of the fonts used.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13313) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Creating a Document Font List.
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