Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Pages Per Sheet.

Multiple Pages Per Sheet

Written by Allen Wyatt (last updated December 24, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


Word includes a nifty feature that allows you to print multiple pages on a single sheet of paper. For instance, you can take two pages of your document and print them on a single side of a piece of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages per printed page. This can save quite a bit of paper, but it can make reading the output more difficult.

To control this setting, follow these steps:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the File tab of the ribbon with the print options visible.
  3. Use the final drop-down list at the bottom of the print options. (It should read "1 page per sheet" before you make your changes.) Click on the drop-down list to specify how many pages should be combined on each printed page.
  4. Specify any other printing options, as desired.
  5. Click on OK to print your document.

If you are using Word 2007 you should follow these steps, instead:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. Use the Pages Per Sheet drop-down list (lower-right corner) to specify how many pages should be combined on each printed page.
  5. Specify any other printing options, as desired.
  6. Click on OK to print your document.

There is an important thing to keep in mind here—this setting controls how many pages of the current document will print on a single sheet. So, let's say you have a six-page document and you print four pages per sheet. That means that pages 1-4 of the document will print on the first sheet and pages 5-6 will print on the second.

If you have a one-page document and you choose to print four pages per sheet, then only that one page will print and it will take a quarter of the sheet. This setting is NOT for multiple copies of the same page. In other words, for your one-page document, choosing four pages per sheet will not result in printing four copies of page 1 on a single sheet. If you want to do that, then you can try choosing to print four pages per sheet and then, in the Pages field, enter "1,1,1,1" (without the quote marks). You should then get four copies of page 1 on the same sheet.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6059) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Multiple Pages Per Sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating a Plus/Minus Button

Want a quick way to convert positive values to negative and vice versa? You can create your own plus/minus button by ...

Discover More

Removing Author Information

Word automatically stores lots of author-related information within a document. Because this data is stored in several ...

Discover More

Spell Checking Only Checking Grammar

Word has a built-in spelling and grammar checker that can help reduce errors in your prose. It may be a bit confusing if ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Printing Reversed Images

Ever need to print the mirror image of your document? This tip explains how to reverse your image so it can be used for ...

Discover More

Defining Default Printers on a Document Level

If you use multiple printers, you may wonder how to set each document in Word to remember which printer to use for that ...

Discover More

Printing a Full Style Sheet

Word supports the use of styles (they are very powerful), but it doesn't provide a way to get a full-featured style sheet ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.