Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Pages Per Sheet.

Multiple Pages Per Sheet

Written by Allen Wyatt (last updated December 24, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


Word includes a nifty feature that allows you to print multiple pages on a single sheet of paper. For instance, you can take two pages of your document and print them on a single side of a piece of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages per printed page. This can save quite a bit of paper, but it can make reading the output more difficult.

To control this setting, follow these steps:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the File tab of the ribbon with the print options visible.
  3. Use the final drop-down list at the bottom of the print options. (It should read "1 page per sheet" before you make your changes.) Click on the drop-down list to specify how many pages should be combined on each printed page.
  4. Specify any other printing options, as desired.
  5. Click on OK to print your document.

If you are using Word 2007 you should follow these steps, instead:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. Use the Pages Per Sheet drop-down list (lower-right corner) to specify how many pages should be combined on each printed page.
  5. Specify any other printing options, as desired.
  6. Click on OK to print your document.

There is an important thing to keep in mind here—this setting controls how many pages of the current document will print on a single sheet. So, let's say you have a six-page document and you print four pages per sheet. That means that pages 1-4 of the document will print on the first sheet and pages 5-6 will print on the second.

If you have a one-page document and you choose to print four pages per sheet, then only that one page will print and it will take a quarter of the sheet. This setting is NOT for multiple copies of the same page. In other words, for your one-page document, choosing four pages per sheet will not result in printing four copies of page 1 on a single sheet. If you want to do that, then you can try choosing to print four pages per sheet and then, in the Pages field, enter "1,1,1,1" (without the quote marks). You should then get four copies of page 1 on the same sheet.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6059) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Multiple Pages Per Sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Indexing a Range of Pages

After you get your document ready for indexing by inserting index fields throughout it, you may want to index only a ...

Discover More

Specifying the Behavior of the Enter Key

When you press Enter while adding information to a worksheet, Excel normally drops to the next cell down in the column. ...

Discover More

Specifying a Date Range in a SUMIFS Formula

The SUMIFS function allows you to specify criteria by which values can be included in a sum. Putting together the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Printing a Draft of a Document

Need to print a copy of a document but you don't care if it looks as "pretty" as you want the final printout to look? You ...

Discover More

Duplex by Default

Many printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...

Discover More

Printing Just the Changes and Comments

Word allows you to use its Track Changes feature to add markup to your document. This is great when you have a group of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.