Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Pages Per Sheet.
Written by Allen Wyatt (last updated December 24, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Word includes a nifty feature that allows you to print multiple pages on a single sheet of paper. For instance, you can take two pages of your document and print them on a single side of a piece of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages per printed page. This can save quite a bit of paper, but it can make reading the output more difficult.
To control this setting, follow these steps:
If you are using Word 2007 you should follow these steps, instead:
Figure 1. The Print dialog box.
There is an important thing to keep in mind here—this setting controls how many pages of the current document will print on a single sheet. So, let's say you have a six-page document and you print four pages per sheet. That means that pages 1-4 of the document will print on the first sheet and pages 5-6 will print on the second.
If you have a one-page document and you choose to print four pages per sheet, then only that one page will print and it will take a quarter of the sheet. This setting is NOT for multiple copies of the same page. In other words, for your one-page document, choosing four pages per sheet will not result in printing four copies of page 1 on a single sheet. If you want to do that, then you can try choosing to print four pages per sheet and then, in the Pages field, enter "1,1,1,1" (without the quote marks). You should then get four copies of page 1 on the same sheet.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6059) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Multiple Pages Per Sheet.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Need to print a copy of a document but you don't care if it looks as "pretty" as you want the final printout to look? You ...
Discover MoreMany printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...
Discover MoreWord allows you to use its Track Changes feature to add markup to your document. This is great when you have a group of ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments