Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Pages Per Sheet.

Multiple Pages Per Sheet

by Allen Wyatt
(last updated December 19, 2015)

10

Word includes a nifty feature that allows you to print multiple pages on a single sheet of paper. For instance, you can take two pages of your document and print them on a single side of a piece of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages per printed page. This can save quite a bit of paper, but it can make reading the output more difficult.

To control this setting, follow these steps:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the File tab of the ribbon with the print options visible.
  3. Use the final drop-down list at the bottom of the print options. (It should read "1 page per sheet" before you make your changes.) Click on the drop-down list to specify how many pages should be combined on each printed page.
  4. Specify any other printing options, as desired.
  5. Click on OK to print your document.

If you are using Word 2007 you should follow these steps, instead:

  1. Load the document you want to print.
  2. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  3. Figure 1. The Print dialog box.

  4. Use the Pages Per Sheet drop-down list (lower-right corner) to specify how many pages should be combined on each printed page.
  5. Specify any other printing options, as desired.
  6. Click on OK to print your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6059) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Multiple Pages Per Sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

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What is 9 - 7?

2016-10-21 23:39:33

Carolyn

Thank you Rob and Marcia. You are right. Also Christine your shortcut worked! I tried it with 4 on a page. Yay!! Thanks!


2016-09-24 15:23:25

christine

If you want to print one page 4 times on the sheet, in the box labeled "Pages" type: 1,1,1,1. It will print the one page 4 times. Easy!


2016-09-23 08:58:11

Marcia

You definitely have to have 4 pages in your original document to produce 4 printed copies when telling a document to print "4 pages per sheet".

So, copy the document and paste it onto page 2, 3, and 4 in your document. Now you have a four page document where each page is exactly the same.

Now, when you tell it to print 4 pages per sheet, it will give you the results you want.


2016-09-13 05:23:48

Valerlie

I am trying to print 1 page x 4 times on 1 A4 sheet of paper. I have clicked multiple pages per sheet; layout showing 4 pages on the sheet and asking whether I require portrait or landscape. All looking good and then just one small page being printed. Tearing my hair out!
Oh and I am using Microsoft Office 2010.


2016-04-18 15:35:34

Rob

I believe the multiple pages per sheet feature is meant to print a multi-page document on a single sheet. You could try copying your single page onto successive pages (e.g., four pages, each with the same text) and then following the steps above. What I found more helpful was creating a text box with my text, and then copying it three additional times and placing the four text boxes in four separate quadrants.


2016-04-17 21:11:15

Ben

Same problem as Beth and Tim. Only printing to one portion if the page, not all four or two.


2016-03-31 14:57:24

Tim Haze

I have the same issue as Beth in the comments. I have a single page document that I would like to have printed as 4 per page. The document scales properly, but I only have 1 print on 1/4 of the page in the upper left quadrant of the page and 3 blank quadrants. I'm using Word 2013.


2016-03-29 14:05:30

David Willis

This only prints the entire document on one quarter of the actual page and it is impossible to read.

I need to have speech notes in a handy format, A6 with 11pt text.

How can I make the text flow automatically to the other three virtual pages?

(This is so simple to do in WordPerfect, but I am trying to migrate to Word)


2015-12-21 07:21:40

Beth

Word 2016
It isn't working.
I made the page size A6, in print options I selected 4 pages per sheet. It only printed one page on the 8 1/2 x 11 sheet of paper.

Even if I make the page size 8 1/2 x 11 and select 4 pages per sheet it stills doesn't print correctly.

Can't figure out what I'm doing wrong.


2015-12-19 17:41:39

Jean Rudolph

Thank you for yet another MOST useful Office Word lesson. Thank you even more so for sharing your personal reflection on the meaning of this magnificently holy time of year. What do those who don't believe celebrate? Just wondering.

So, Merry Christmas, to you, Allen Wyatt. May you be blessed with all the gifts Christ was born to bring!

'Bye for now with special thanks for your generosity in sharing your computer knowledge with us. You make it fun and easy! This is special gift! Thank you!


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