Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Backing Up Your AutoText Entries.

Backing Up Your AutoText Entries

by Allen Wyatt
(last updated February 18, 2017)

2

AutoText allows you assign text or graphics to a keyword and then replace the keyword with the text or graphics whenever you want. If you have been a long-time user of Word, chances are pretty good that you have developed quite a few AutoText entries for things like signature blocks in letters, boilerplate text, and long, hard-to-spell words.

Assuming you have quite a few AutoText entries, you may be wondering how you can back up those entries so they can be moved to a different computer. It is quite easy to do, really. All you need to do is back up your template files. This is where the AutoText entries are stored.

It is a good bet that most of your commonly used AutoText entries are in the Normal template file, so backing up this file will help you retain the majority of your information. Many Word users, however, also store AutoText entries in other template files. For instance, you may only have your AutoText entry for your signature block stored in the template you use to create letters.

To be safe, you can use the search capabilities of Windows to locate all the files on your system that use either the DOTX or DOTM extension. These can then be quickly copied to some backup medium, such as a flash drive, a CD-ROM, or to another disk location.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9411) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Backing Up Your AutoText Entries.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

The Standard on the Ruler

Need to know all there is to know about the Ruler? This tip leads to a valuable Word MVP article on the subject.

Discover More

Symbols for Non-Printing Characters

Displaying non-printing characters can help you better understand the formatting and contents of your documents. What do ...

Discover More

Tracking Down Who Installed or Removed a Program or App

Managing a computer system can often involve a good deal of detective work. This tip looks at how you can use your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Store Common Addresses in Building Blocks

Do you write letters to lots of different people? One good place to keep those addresses is in Building Blocks. They are ...

Discover More

Providing Helpful Tips for Easy AutoText Entry

Can't figure out why you can't see your AutoComplete tips that you are used to seeing? The reason is because Word has ...

Discover More

Saving AutoText Entries with Each Document

AutoText can be a great way to add consistent, common text to a document. Unfortunately you cannot save AutoText entries ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 0?

2017-02-22 17:16:39

Carl

In his book on templates, he says that in later versions of Word, the autotext entries are stored in the Building Bolcks files, found at:
C:\Users\YOURUSERNAME\AppData\Roaming\Microsoft\Document Building Blocks\1033\15
and
C:\Users\YOURUSERNAME\AppData\Roaming\Microsoft\Document Building Blocks\1033\16


2017-02-19 05:17:57

Melpomwnw

Will not work between Word 2011 and Word 2016.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.