Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Setting Grammar-Checking Options.

Setting Grammar-Checking Options

by Allen Wyatt
(last updated August 23, 2014)

Word includes a full-featured grammar checker that allows you to check your document (or a section of it) for common grammar mistakes. Each potential error is displayed and you are given the opportunity to make changes.

Word has several different writing styles that you can select when using the grammar checker. Each one of these styles is a different collection of grammar rules that will be used when you use the grammar checker. Some sets of rules that are very strict with a lot of rules to check while others are quite lax and better for casual writing. If you find that these styles use rules that are unnecessary, too restrictive, or not quite right for your documents, you can modify them in the following manner:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The Proofing options of the Word Options dialog box.

  4. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 2.)
  5. Figure 2. The Grammar Settings dialog box.

  6. From the Writing Style drop-down list, select whether you want to modify options related to only grammar or to grammar and style.
  7. Specify the grammar and style options that you want to add, remove, or require.
  8. Click on OK to close the Grammar Settings dialog box.
  9. Click on OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9322) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Setting Grammar-Checking Options.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Setting Stable Column Widths in a PivotTable

When you update a PivotTable, Excel can take liberties with any formatting you previously applied to the PivotTable. Here's ...

Discover More

Changing Toolbar Buttons with VBA

Toolbar buttons can have a different appearance depending on their state—whether they have been clicked or not. This ...

Discover More

Reversed Bolding

If you paste information from one document into another, you may be surprised at the results. If your text changes from ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Hiding Errors

If you find the green and red squiggly underlines that Word adds to your document distracting, you might want a quick way to ...

Discover More

Allowing Sentence Fragments

Grammar, particularly in English, has a perplexing array of rules and exceptions to those rules. Word does a fairly good job ...

Discover More

Hiding Grammar Errors

Are you bothered by the green underlines that Word uses to mark potential grammar errors in your document? You can hide those ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.