Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Marking Gender-Specific Grammar.

Marking Gender-Specific Grammar

by Allen Wyatt
(last updated December 2, 2016)

For certain types of writing it is not proper to use gender-specific words. For instance, the needs of your document may require you to use words such as police officer rather than policeman. If you want, you can have Word's grammar checker draw your attention to most gender-specific word uses. To enable this checking, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The Proofing options of the Word Options dialog box.

  4. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 2.)
  5. Figure 2. The Grammar Settings dialog box.

  6. Scroll through the Grammar and Style Options list until you find the Style – Gender-specific Words option. Make sure it is checked.
  7. Click on OK to close the Grammar Settings dialog box.
  8. Click on OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7543) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Marking Gender-Specific Grammar.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting User Input in a Dialog Box

Want to grab some interactive input from a user in your macro? The best way to do that is with the InputBox function, ...

Discover More

Calculating Weekend Dates

Do you look forward to the weekend? Well, you can use Excel to let you know when the next weekend begins. Here's how you ...

Discover More

Determining the Number of Fonts Available

When creating a macro, you may need to figure out how many fonts are available to Word. You can do this using the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Leading Quote Mark Generates Grammar Error

One of the mostly helpful tools that Word includes is a grammar checker. Sometimes, however, the grammar checker might ...

Discover More

Only Showing Readability Statistics

Perform a grammar check, and Word displays some statistics that represent an analysis of your words. By writing a macro ...

Discover More

Setting Grammar-Checking Options

When Word checks the grammar it thinks you are using in your prose, it follows a set of rules. Fortunately the program ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.