Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Marking Gender-Specific Grammar.

Marking Gender-Specific Grammar

by Allen Wyatt
(last updated December 2, 2016)

For certain types of writing it is not proper to use gender-specific words. For instance, the needs of your document may require you to use words such as police officer rather than policeman. If you want, you can have Word's grammar checker draw your attention to most gender-specific word uses. To enable this checking, follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click the Proofing option at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The Proofing options of the Word Options dialog box.

  4. Click the Settings button. Word displays the Grammar Settings dialog box. (See Figure 2.)
  5. Figure 2. The Grammar Settings dialog box.

  6. Scroll through the Grammar and Style Options list until you find the Style – Gender-specific Words option. Make sure it is checked.
  7. Click on OK to close the Grammar Settings dialog box.
  8. Click on OK to close the Word Options dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7543) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Marking Gender-Specific Grammar.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Underlining Quoted Text

Do you have a document in which you need to convert all the quoted text (text surrounded by quotes) to underlined text? ...

Discover More

Displaying a Hidden First Row

If you hide the first rows of a worksheet, you may have a hard time getting those rows visible again. Here's a simple way ...

Discover More

Creating Hyperlinks from E-mail Addresses

Got a document that has a whole raft of e-mail address in it? You can easily convert all of them to clickable hyperlinks ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Adding Phrases to the Grammar Checker

Word's grammar checker dutifully tries to mark all the questionable grammar in your sentences. If you are tired of a ...

Discover More

Accepting Capitalization of a Proper Noun

If a word is normally supposed to be lowercase, Word helpfully lets you know if you incorrectly capitalize it. If you ...

Discover More

Permanently Removing Blue Squiggly Underlines

Word's grammar checker can helpfully mark grammar goof-ups as you type. When you pass your document on to another person, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.