Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Displaying Fields.

Displaying Fields

by Allen Wyatt
(last updated November 1, 2014)

2

Many of the tips provided in WordTips rely on the use of fields. The reason for this is simple: Fields allow the easy inclusion of dynamic data within your documents. Normally, Word hides the contents of fields (the "codes" that are intrinsic to the field), replacing them instead with their result, if they are the type of field that yields a result.

If you want to see the contents of your fields, then you can toggle the display so that those contents are visible. You do this by pressing Alt+F9. Any field contents should then be visible, and you can modify those field contents, if desired.

Remember that this shortcut functions as a toggle. When you are through viewing the field contents, just press Alt+F9 again. Word hides the field contents and replaces them with the field results, if any.

The Alt+F9 toggle affects all the fields in your document. If you want to affect only a single field (the one in which the insertion pointer is located) you can use Shift+F9 as the toggle. Other fields in the document remain unaffected by your action. You can also, if desired, right-click on a field and choose Toggle Field Codes from the resulting Context menu.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9083) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Displaying Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Stopping Automatic Changes from Being Tracked

Track Changes is a great feature for keeping track of what gets changed in a document. There are some things (such as ...

Discover More

Converting Numeric Values to Times

If you have a bunch of times entered into cells without the colon between the hours and minutes, chances are good that ...

Discover More

Adding a Calendar to a Worksheet

Using a specialized calendar control is a great way to let users add dates to a worksheet. Unfortuantely, Microsoft ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Inserting a Document's Path

You can use the FILENAME field to insert a document's filename and, optionally, the path to that filename. However, if ...

Discover More

Updating a Field in a Text Box

If you put a field into a text box, you might be surprised to find that it doesn't update when you try to update all your ...

Discover More

Calculating Dates with Fields

Can you calculate dates using fields? Yes, but you probably don't want to except as a learning experience. An easier way ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 1?

2015-05-01 22:22:07

Damal Pathangi Kannan

Dear Mr. Allen,

Thanks very much for the tip. It helped me to overcome the difficulty. How to avoid recurrence?
Advance thanks.
DPK


2014-11-02 13:37:12

peter

It's perhaps worth noting that where you have a field within a field (eg a conditional field) and click on that field so it turns grey, Shift-F9 only displays those field codes one at a time. You have to click on each in turn. The way to avoid this is to select ALL the grey text indicating that field. Word then displays all the coding in one go.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.