Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding an Unknown Character.
Written by Allen Wyatt (last updated June 29, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Word documents can contain just about any character you can think of—and many you can't. If you inherit documents from other people, or cut and paste information from other sources, it is possible to end up with characters in Word that you don't know how to identify. If you can't identify them, then it makes it very hard to search and replace them. Sometimes Word will allow you to copy the character and paste it into the Find box when searching, but you can only do this with a limited number of characters.
The answer to this conundrum is to identify, specifically, the character in question. Then you can use the special features of the Find box to locate it. The first step is to create this macro:
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Public Sub GetCharASCII()
MsgBox "CharCode is: " & Asc(Selection)
End Sub
Next, select the single character that you have a question about and run the macro. You will see a dialog box that tells you the ASCII value of the character. For instance, let's say that the character value returned is 148. You would then use the following in the Find box:
^148
Word will now find all instances of the character in question, and you can replace it as desired.
If you still have a stubborn character that this won't work for—for instance, some Unicode characters—then a different approach is required. If you fit into this category, refer to the following article at the Word MVP site:
https://wordmvp.com/FAQs/MacrosVBA/FindReplaceSymbols.htm
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9041) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Finding an Unknown Character.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
If you get tired of documents that always seem to have extra spaces at the end of lines, here's a quick way to get rid of ...
Discover MoreWant to select a chunk of text in a document? Perhaps the easiest way to do this involves using the mouse in conjunction ...
Discover MoreWhen you are navigating around your document, you may find it helpful to jump a certain number of pages either toward the ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2021-05-12 07:46:14
Timothy Barton
This is very helpful. However, I've noticed that both the hyphen and the minus are both identified as character 45, even though both appear very differently on the screen. These are the two chracters: −-
The macro identifies both as character 45. Do you know why?
2021-02-17 10:41:11
Hi, Very good and Thanks a lot. It was a nice solution for me.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments