Added Spaces when Dragging and Dropping Paragraphs

by Allen Wyatt
(last updated August 12, 2019)

1

Chris has noticed a behavior in Word in the last few months that he hadn't noticed before. Whenever he drags and drops a paragraph, Word inserts a leading space before the next paragraph after both the removal point and the insertion point. He wonders why Word is doing this and how he can stop it.

It appears that this behavior may be affected by two settings in Word. Follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the screen.
  3. Make sure the Use Smart Cut and Paste option is selected. (This option is at the very end of the Cut, Copy, and Paste section.)
  4. Click the Settings button to the right of the Use Smart Cut and Paste option. (This button is only accessible if you complete step 3.) Word displays the Settings dialog box. (See Figure 1.)
  5. Figure 1. The Settings dialog box.

  6. Clear the Adjust Sentence and Word Spacing Automatically check box.
  7. Click OK to close the Settings dialog box.
  8. Close the Word Options dialog box.

This should affect future dragging and dropping, but it won't affect anything you previously did in the document. To catch those, you may want to do a final "Find and Replace" when you are done editing. You can search for a paragraph mark (^p) followed by a space and replace it with a paragraph mark. That way you'll get rid of any unwanted leading spaces at the beginning of a paragraph.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10382) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Determining the Number of Pages in Your Document

If your macro needs to know how many pages are in your document, you can use the Information method to get the desired ...

Discover More

Creating Scenario Summaries

If you've defined a variety of scenarios for your workbook, Excel can provide a handy way to compare the effects of those ...

Discover More

Printing Workbooks in a Folder

This tip presents two techniques you can use to print multiple workbooks all at the same time. Both techniques involve ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Inserting a Section Mark

Section marks are used regularly in the writings of some industries, such as in legal documents. If you need a way to ...

Discover More

When to Hyphenate Your Document

Want to add a finishing touch to your printed document? Hyphenating the words in the document can make your text read ...

Discover More

Adding an Optional Break

The no-width optional break is primarily used for Asian languages in Word. It can have value for English-speakers, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 4?

2016-12-17 09:13:45

Tom Redd

Fantasticly helpful site. Thanks for all your hard work. There isn't a more useful site on the internet!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.