Written by Allen Wyatt (last updated January 15, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
GwenDolyn knows how to use the =rand() feature to insert random text. She wonders, however, if there is a way to customize or add text to what is returned by =rand(). She uses that feature as a boilerplate/filler for demonstrations and would like to add her own verbiage.
Unfortunately, there is no way to modify what is returned by =rand() since it is a function built into Word. There are a couple of ways around this issue, however. The most likely candidates are the following: a Building Block, an AutoCorrect entry, or a macro. More on those in a moment.
First, it is important to understand that Word provides three ways you can insert random text in your document. GwenDolyn already knows about the =rand() function, which inserts some text about how to use some of the features in Word. If you prefer to read about quick brown foxes, you can use the function =rand.old() instead. Finally, you can use =lorem() to insert text that is based on the familiar lorem ipsum filler text that designers have used for decades.
If none of these options do the trick for you, one alternative is to create a Building Block entry that contains the boilerplate info you want. This can be as long of an entry as you want, and can even contain "special" elements, such as tables. Building Blocks have the advantage of being easier to insert into a document than it is to use the =rand() function. How you create Building Blocks has been covered in other issues of WordTips.
The AutoCorrect feature of Word can be used to insert a limited amount of boilerplate text, as well. Correctly set up, AutoCorrect is even faster to use than Building Blocks. All you need to do is remember the small mnemonic you create (such as bpt, meaning boilerplate text), type that mnemonic, and it is automatically replaced with the fuller boilerplate.
The drawback to using Building Blocks or AutoCorrect instead of =rand() is that they aren't as flexible; you cannot specify how many paragraphs you want and how many sentences you want per paragraph. If you want that sort of flexibility, you will need to resort to creating a macro that will do the boilerplate insertion. The following is an example of a simple macro to do such a task.
Sub RandomText() Dim sSent As String Dim iSentences As Integer Dim iParagraphs As Integer Dim J As Integer Dim K As Integer iSentences = 3 'Number of sentences per paragraph iParagraphs = 5 'Number of paragraphs sSent = "Wallace Widgets makes the best widgets in the known world. " For J = 1 To iParagraphs For K = 1 to iSentences Selection.TypeText sSent Next K Selection.TypeParagraph Next J End Sub
You can, of course, assign this macro to a shortcut key or add it to the Quick Access Toolbar and it would insert your text (designated in the sSent variable) whenever you invoke it. You might even want to modify the macro so that instead of having the number of sentences and paragraphs "hard coded," the macro asks the user to specify how many of each it should use.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9035) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Replacing Random Text with Your Own Text.
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2022-01-17 11:24:44
Ralph Bentley
Look out for lorem. Word automatically turns off spell check in lorem paragraphs to avoid all those squiggly red underlines. When you delete it, that last paragraph is still in lorem mode. No spell check.
2022-01-15 10:35:39
Stephen
Thanks for this good tip article, Allen.
The =lorem() and similar functions stopped working for me several years ago in Word 365. I just found the following fix.
Go to AutoCorrect Options and tick the "Replace text as you type" option box. Then the =rand(), =rand.old(), and =lorem() functions started working again for me.
Cheers!
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