Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Text Selections.

Replacing Text Selections

Written by Allen Wyatt (last updated June 20, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

By default, if you have selected some text and then press any key except a cursor control key, the selected text is replaced with what you type. This can be annoying, especially if this behavior does not match what you are familiar with in another word processor. To disable this aspect of Word, follow these steps:

Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
Click Advanced at the left side of the dialog box. (See Figure 1.)

Figure 1. The Advanced options in the Word Options dialog box.

Click on Typing Replaces Selected Text. (This should be the first option in the dialog box.) If the check box is selected, then what you type replaces what you have selected; if it is not selected then what you type is inserted before what you have selected.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8959) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Replacing Text Selections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Font Substitution Problems

When your document uses fonts that are not available on your computer system, Word substitutes other fonts that it feels ...

Discover More

Find and Replace in Headers

Using Find and Replace is something quite routine in Excel, as it easily allows you to find and replace information in ...

Discover More

Spell Checking Forms

Word may be used to create protected forms that limit where the user may input data. Normally spell checking is disabled ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (ribbon)

Transposing Letters

My fat fingers sometimes result in typing letters in the wrong order. Here's a quick tool that allows you to easily ...

Discover More

Jumping Back in a Long Document

Navigating quickly and easily around a document becomes critical as the document becomes larger and larger. This tip ...

Discover More

Using the Spike to Edit

Most Word users are proficient in cutting and pasting text using the Clipboard. One of the lesser-known editing tools, ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 4 + 1?

2022-06-28 16:52:46

Matej

Thank you! Unfortunately, this only works when the selected text is in one piece, I cannot for example select text with similar formatting and replace it. I know that there is a 'find and replace' function, but it doesn't work for some reason.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.