Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Accepting All Formatting Changes.

Accepting All Formatting Changes

Written by Allen Wyatt (last updated June 19, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


9

Graciela has a huge document with many changes that were made with Track Changes turned on. Some of these changes are formatting changes and some of them are of other types, such as textual edits. Graciela would like to accept all the formatting changes but not the other types of changes. She is curious if there is an "accept all" command that will accept only the formatting changes.

It is relatively easy to accomplish this task. Just follow these steps:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the Show Markup tool (in the Tracking group). Word displays some options that control what changes are shown.
  3. Clear all the checkmarks, except the Formatting checkmark. (You will need to repeat step 2 for each checkmark you need to remove.)
  4. Click the down-arrow under the Accept tool (in the Changes group). Word displays some different ways you can accept changes.
  5. Choose Accept All Changes Shown. All the formatting changes (which is all that are shown) are accepted. (Don't select Accept All Changes in Document; that would accept all the changes whether they are shown or not.)
  6. Use the Show Markup tool to select which changes you want Word to show.

If you find yourself getting rid of the formatting changes quite a bit, you can instruct Word to not track formatting changes at all. Follow these steps if you are using Word 2007 or Word 2010:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the down-arrow under the Track Changes tool (in the Tracking group) and then click Change Tracking Options. Word displays the Track Changes Options dialog box. (See Figure 1.)
  3. Figure 1. The Track Changes Options dialog box.

  4. Clear the Track Formatting check box.
  5. Click OK.

If you are using Word 2013 or a later version, follow these steps instead:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the small icon at the lower-right corner of the Tracking group. Word displays the Track Changes Options dialog box.
  3. Click the Advanced Options button. Word displays the Advanced Track Changes Options dialog box. (See Figure 2.)
  4. Figure 2. The Advanced Track Changes Options dialog box.

  5. Clear the Track Formatting check box.
  6. Click OK to close the Advanced Track Changes Options dialog box.
  7. Click OK to close the Track Changes Options dialog box.

Now Word won't track any of the formatting changes you make in the document. If you find that the setting is not persistent from one Word session to another, you can create a small macro to run whenever a document is opened. Simply add this single line to the macro:

ActiveDocument.TrackFormatting = False

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8834) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Accepting All Formatting Changes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is one less than 8?

2023-12-11 20:33:17

Thankful

Hours of my life I will get back now that I don't have to accept Formatting changes one-by-one. THANK YOU!


2023-05-30 02:11:32

shahin

Wow,
Mr Allen Wyatt, you are such a lifesaver.
Thank you.


2023-04-19 06:29:30

Chris B

Perfect article, really helpful, thank you!


2023-02-09 03:43:40

A JOhn

Really useful - thanks


2022-10-18 16:23:27

Melissa

Thanks SO much for this tip!! I am embarrassed to say how long I have spent accepting formatting changes one by one so as not to confuse the person I'm about to send the doc to. Thank you again!!


2022-07-06 16:26:40

Christina

Hi Alan again,

Thank you again SO, SOOOO much. I've repeated this process for some other words, and I'm just so happy not to do it manually... thank you.

All the best,
Christina


2022-07-05 16:20:24

Christina

Hi Alan,

Thank you so, so much. You saved me so much time today. Your explanation was succinct, on-point, clear, and detailed enough to follow through!

All the best!!
Christina


2022-06-13 12:44:25

Michelle

Hi Alan,

I just want to say thank you. I have a 400-page document in front of me with lots of formatting changes that I didn't want tracked — you just saved me hours of time. I'm on Word 365, using a Mac, and this still worked like a charm.

Have a lovely day,
Michelle


2021-06-21 14:45:00

Robert Cristiano

Hi Alan,
This may apply only to me in Word 2016 because I tend to keep my documents in Simple Markup mode. I believe the following informational step might be helpful in the first procedure between steps 1 & 2.

1a. Make sure All Markup is is displayed (in the Tracking group).

Thanks for the good information.

Regards,
Robert


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