Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Character Formatting.

Copying Character Formatting

by Allen Wyatt
(last updated August 23, 2016)

5

Often it is beneficial to copy character formatting from one place in your document to another. Word provides shortcuts for doing this:

  1. Select the characters whose formatting you want to copy.
  2. In the Home tab of the ribbon look in the Clipboard group. Click on the Format Painter control to copy the format.
  3. Click and drag the mouse pointer over the text to which you want the formatting applied.

You can also copy the same format repeatedly by double clicking the Format Painter tool in step 2. You will then be able to apply the same formatting until you turn off format painting by clicking on the tool one more time or by hitting the Esc key.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8617) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Copying Character Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing Formatted Comments

When you print your worksheet, you may want Excel to include your comments as they appear on the screen. Here's how to ...

Discover More

Use Filenames That Sort Properly

When storing your Excel workbook, you need to specify a file name to be used for the workbook. Take a moment to consider ...

Discover More

Protecting Worksheets from Deletion

If you share a workbook with others in your office, you will probably want to make sure that some of the worksheets don't ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Specifying Font Styles

Fonts, by default, come with one or more styles that define variations of how that font is displayed in your document. ...

Discover More

Smushing Text Together

Word gives you control over how your text appears on the page. This includes adjusting how close letters are to each ...

Discover More

Applying Bold Italics

Applying bold and italics formatting to text is easy in Word. If you want to apply bold and italics simultaneously, you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 2?

2016-12-31 12:23:07

Steve Baker

What is the shortcut key for this functionality for Word for Mac 2011?


2016-08-23 09:39:33

Eileen Lis

Edward and I are on the same page!

Sorry, didn't see his response before responding myself.


2016-08-23 09:38:21

Eileen Lis

I also have used shortcut keys to accomplish this.

Select the text, Ctrl+Shift+C, and then to paste it,select the text Ctrl_Shift_V.


2016-08-23 06:51:08

Edward Hamer

Hi there,
For this you can still use the Shift + Ctrl + C and Shift + Ctrl + V keyboard shortcuts. So, to do this:

- Select the text with the format you wish to copy.
- Press Shift + Ctrl + C
- Select the text you wish to apply the format to
- Press Shift + Ctrl + V


2015-01-31 09:20:54

TB

I have been trying to find a way to copy the same format repeatedly. When I double click it in Word 2007, it just cancels out the copy formatting rather than allowing it to copy repeatedly.

Thoughts about why?

Thanks for the great tips!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.