Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Unwanted Styles.

Unwanted Styles

by Allen Wyatt
(last updated June 13, 2014)

3

Rhana asked for a way to remove unwanted styles from the Style drop-down list on the Formatting toolbar. There is no easy way to do this; in fact, some styles are included on the list by default. For instance, Normal and three Heading styles are always visible. If you have additional styles showing up which you know you don't use and should not be there, then the only successful way to remove the styles from the drop-down list is to effectively recreate the document. This is not quite as drastic as it sounds however; you can follow these general steps:

  1. Save your document in RTF format, but append the .TXT extension. Then close the file.
  2. Open the newly saved document file in a text editor (such as Notepad) so that you can see the RTF code. Here is a sample of the RTF code for a footer (note the definition of the style is contained between curly brackets):
  3. {\s242\tqc\tx4320\tqr\tx8640 \fs20\lang1033 \sbasedon0\snext242 footer;}
    
  4. Use the text editor's Find command to search for the unwanted style's name. Thus, if you wanted to get rid of Heading 5, you would search for "Heading 5".
  5. Delete all information between the brackets, as well as the brackets themselves, for the unwanted style.
  6. Save and close the file.
  7. Open the file in Word. Allow Word to convert the RTF file into a Word document file.
  8. Look in the Style drop-down list to verify that the unwanted styles are missing.
  9. Save the file as a Word document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8522) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Unwanted Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 7 - 1?

2016-11-16 16:08:59

Digmen1

An easier way would be for us all to put pressure on Microsoft to tidy up this whole style organiser area.
It should be easy to delete a style from the list and from the template!
It should also be very easy to move a style up and down the list so that it shows where we want it!


2014-06-16 03:04:19

K.Vee.Shanker.

This tip doesn't look practical. I just tried it for a simple two page doc with a list (and without any image!).

First, the doc itself was not openable. I couldn't delete it too. Then, after my persistant efforts, it dispalyed the Word Icon. Even then, it did not appear as .txt file in File Window.On changing to 'All files' in File field, I could open it in the Notepad.

Alas, the two page doc was filled with the format details as narrated. It's all overwhelming even for a simple doc, let alone a doc with complex formatting.


2014-06-13 12:03:52

Aprile Morgan

A much easier way is to add Organizer to QAT, then you can click on it and delete any styles you do not want, except the ones that are embedded like normal and Heading and List.


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