Page Counts for Many Documents

by Allen Wyatt
(last updated April 25, 2015)

11

Fred has a folder that contains, perhaps, 200 Word documents. Many of these documents have a hundred or more pages. He is looking for a simple way to display a list of all the documents in the folder along with the page count of each of the documents.

Fortunately, this can be easily done in Windows. All you need to do is follow these steps:

  1. Get out of Word completely. (This is done in Windows, not in Word.)
  2. Use Windows Explorer (Windows 7) or File Explorer (Windows 8) to display the folder that contains the Word documents.
  3. If you are usuing Windows 7, use the View drop-down list (near the upper-right corner of the window) to choose Details. If you are using Windows 8, display the View tab of the ribbon and click Details in the Layout group. You should now see the document files listed in a table, using columns such as Name, Size, Item Type, etc.
  4. Right-click in the heading area. Windows displays a Context menu that shows various columns that can be displayed.
  5. Choose the More option. Windows displays the Choose Details dialog box. (See Figure 1.)
  6. Figure 1. The Choose Details dialog box.

  7. Scroll through the list of available details and make sure the Pages check box is selected.
  8. Click OK. The dialog box closes and a Pages column now appears for the files in the folder.

Realize that these steps will change the view details for only the current folder—the one you are looking at right now. If you want to change the view for all your folders, then you should perform the following steps immediately after having done the previous set of steps:

  1. Display the Folder Options dialog box. (In Windows 7 click the Organize drop-down near the upper-left of the window and then choose Folder and Search Options. In Windows 8 display the View tab of the ribbon and then click the Options tool at the right side of the ribbon.)
  2. Make sure the View tab is displayed. (See Figure 2.)
  3. Figure 2. The View tab of the Folder Options dialog box.

  4. Click Apply to Folders. Windows asks you if you want to modify the display of all your folders.
  5. Click Yes.
  6. Click OK to close the Folder Options dialog box.

After you modify the view to include page counts (or any other items you want included), you may need to close the Explorer window and reopen it to make sure you can see all the information you requested.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9959) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 7 - 2?

2016-06-24 10:39:34

Beverly Ramos

How do you get a "page total". I can get a total for individual documents but I need a TOTAL PAGE COUNT for the entire folder.


2015-05-12 05:45:36

Richard

samrim
You need to open an Explorer window and select the Details view. This is a columnar representation of files in a folder with such information as Name, Date Modified, Type, Size, etc. The part of the screen where these titles are shown is where you should right-click. Left click will sort the respective column, and right click will allow you to choose columns.


2015-05-05 04:57:07

samrim

Where is heading column to right click. Not able to do it..pls help


2015-04-26 07:17:56

Sarah Patey

Genius! I've added Word count and rearranged the order of the columns, so now when I have a set of files to edit I can see from a glance at the folder the extent of the job. THANK YOU!


2015-04-26 03:33:50

Yehuda Zimmerman

Is there any way to get a quick total?


2015-04-25 23:02:57

Harry Davis

Some of the results are very inaccurate. A 28 page page document was listed as 4 pages. Some results are accurate.


2015-04-25 18:57:24

Michael (Micky) Avidan

The # of pages aren't, always, accurate.
The bigger the document the higher the error.
I found errors 2-3% in the results in about 15 large documents I have checked,
(*** all star on Pg. 1)
But it gives an estimate of the # of pages in each document.
________________________________________________________________________________________________________

אם תגובתי פתרה את בעיתך - לחץ/י נא בצד שמאל, למטה, על הכיתוב הלחיץ: 'סמן כתשובה'
מיכאל (מיקי) אבידן
מחבר מאמרי ויקי, מנחה דיון בפורומים מרובים ב- TechNet ו-Answers של 'מיקרוסופט' ומנהל פורום 'אופיס' ב'תפוז'.
2009-2015 (Microsoft® Most Valuable Professional (MVP


2015-04-25 10:45:12

Andre

Good to know, thank you for this tip! Quite helpful.


2015-04-25 09:05:35

martijn

Seems I found the solution, worth to post for others: I right clicked my draft folder - properties - customize - check box 'also apply this template to all subfolders'
that did it!


2015-04-25 09:00:01

martijn

Hello, great tip, I use details in folder a lot for mp3 files, but never realized the page count is also there for MS Word.
I have a big folder called 'draft' for my book, which is full of subfolders with all word docs. It is stored on desktop.
I tried to use your tips, also the second one to apply to subfolders, but I only see the page count in the main folder, but no page count in subfolders. The 'draft' folder is on desktop, is that the problem?
Regards
Martijn van Heeringen


2015-04-25 04:56:17

Fred Niven

Hi,

Many thanks. I've just tried it & it worked perfectly. You've saved me so much time & effort.
All-the-best.
Fred Niven


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