Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Backing Up Your AutoCorrect Entries.

Backing Up Your AutoCorrect Entries

by Allen Wyatt
(last updated August 3, 2013)

3

AutoCorrect is a very productive feature in Word that allows you to compensate for your inadequacies as a typist :>). Since it is possible to spend a great deal of time tweaking your AutoCorrect entries so they are just right, some WordTips readers have questioned how to back up the information in case they need to move it to a freshly formatted hard drive or a new install of Word.

AutoCorrect information is not only used by Word, but also by other Office applications such as Excel and PowerPoint. The result of this sharing means you need to look in several places to gather all the AutoCorrect information and back it up. AutoCorrect information that is shared between Office applications is stored in files with the ACL extension. If you want to make a copy of your shared AutoCorrect information, all you need to do is use the Windows search capability to locate files with this extension and copy them to an external storage device, such as a memory stick.

In addition to the shared AutoCorrect entries, Word also uses its own special AutoCorrect features. This is for corrections that would not make sense in other Office programs, such as formatted text and graphics. These AutoCorrect entries are stored in templates, typically the Normal template. According to some reports they can also be stored in other templates as well. If you want to make copies of this AutoCorrect information, simply make copies of any file with the DOTX or DOTM extensions.

Finally, some AutoCorrect settings are only on/off settings. For instance, you can set whether Word capitalizes the names of days or corrects two initial capitals. These AutoCorrect settings are stored in the Windows Registry. If you want to make copies of this information, there is no real way to do it without copying at least a portion of the Registry. This, of course, could have severe repercussions when you later restore the Registry information in an attempt to reclaim the AutoCorrect settings.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8481) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Backing Up Your AutoCorrect Entries.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Direction Arrows Confused

What do you do if you open a document, only to find that the arrow keys don't work the way that they should? The first ...

Discover More

Replacing Dashes with Periods

Replacing one character in a text value with another character is easy. All you need to do is use the SUBSTITUTE ...

Discover More

Deleting a Macro

ScreenTips can appear with or without shortcut keys displayed in them. Here's how to control whether they appear or not.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Turning Off Capital Corrections

If you type two capital letters at the beginning of a word, Word assumes that you made a typing error and will attempt to ...

Discover More

Uppercase and Lowercase AutoCorrect Entries

AutoCorrect can be a great tool to correct, automatically, the typos and wording you enter in a document. Sometimes, ...

Discover More

AutoCorrecting from the Context Menu

Microsoft made what no-doubt appeared to be a small interface change to the Context menus in Word 2013. Problem is, the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 3?

2016-09-08 17:26:39

Beverley

Hello there.
How can I backup my autocorrect in Word 2016, please?


2013-12-30 11:13:31

Rain

Hello W C McPherson,
would you share the details of the excel file and of the macro that you are using to conduct these tasks? That would be most helpful. Thanks


2013-08-03 14:43:46

W C McPherson

I make use of an Excel workbook to manage and synchronize my Autocorrect entries for my desktop and laptop machines. I used to use word macros and files to do this but it is much easier to automate the process with Excell and works for me since I don't use formatted Autocorrect.
Using this Workbook I can compare the entry lists for the two machines and choose to add or remove the unique entries from the other machine, and when needed I can manually add/remove entries to one or both machines. The macros require the presence of dummy "flag" files to ID the machine and are actually fairly simple.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.