Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Embedding TrueType Fonts by Default.

Embedding TrueType Fonts by Default

by Allen Wyatt
(last updated April 27, 2019)

Like many Word users, Don uses TrueType fonts extensively in his documents. When preparing documents to be used by others, he routinely sets the document to embed TrueType fonts. Since doing this for every document is a bit laborious, Don wondered if there was a way to set font embedding so that it was on, by default, for all documents.

Embedding TrueType fonts is done in this way:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left of the dialog box click Save. (See Figure 1.)
  3. Figure 1. The Save options in the Word Options dialog box.

  4. Make sure the Embed Fonts In the File check box is selected.
  5. Click OK.

This setting is persistent for a single document, meaning that when you save a document, the settings related to font embedding are saved with it. Because of this, you can change the setting in a template, and it will affect all the documents that are created based upon that template. Just load the template (even the Normal template), change the embedding options, and save the template.

Remember that this approach affects only new documents based on the template. They will all have the embedding turned on, but existing documents to which the template is attached will not be affected. Why? Because the document already has the font embedding settings turned off, and the document setting overrides the template setting.

There is one caveat to all this—remember that turning on font embedding can increase the size of your documents, sometimes dramatically. If you change a template so that it has embedding turned on by default, this means that all your documents created from that template will be larger than they would otherwise be—perhaps unnecessarily so. You'll need to take pains to turn off font embedding on those documents where it is not specifically needed, in order to minimize document size.

If the main problem is setting the embedding options the way you want, you could create a macro that sets them for you. This would not be a difficult macro, and it could be assigned to a shortcut key or to a toolbar button—one click, and the options are properly set for the document that is open. The following is an example of a macro that turns on font embedding:

Sub EmbedTrueType()
    With ActiveDocument
        .EmbedTrueTypeFonts = True
        .SaveSubsetFonts = False
        .DoNotEmbedSystemFonts = True
    End With
End Sub

This macro sets all three options related to font embedding. If you want the settings to be different, you can change the True/False settings for each option. (Of course, you'll need to make sure that the EmbedTrueTypeFonts property is always set to True in order to actually embed the fonts.)

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8100) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Embedding TrueType Fonts by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Using a Single-Column Heading in a Multi-Column Layout

Want different numbers of columns all on the same page? Word makes it easy to use, for instance, a heading that uses a ...

Discover More

Using MPF Graphic Files

There are all sorts of file formats used to store graphics. You might think that one of those formats is the MPF format, ...

Discover More

Embedding Fonts in a Document

Fonts are essential to getting your text to look just the way you want it to look. If you have a font that you use in a ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Searching for a Document

When switching from one version of Word to another it can be confusing to figure out where all the commands and features ...

Discover More

Saving and Closing All Open Documents

Want to close or save all your documents at the same time? This trick does it for you.

Discover More

Changing the Default Location for Saving a Document

When you use Save As, it can be frustrating to be offered all sorts of locations in which to save your file. Fortunately, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.