Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving Documents as Read-Only by Default.

Saving Documents as Read-Only by Default

by Allen Wyatt
(last updated January 31, 2017)

When Siegfried saves documents in Word, he normally needs them saved so that they are read-only. He finds setting the read-only option each time he saves (in the Save As dialog box) to be tedious and prone to error. Thus, Siegfried wonders if it is possible to force Word to save files as read-only by default.

The short answer is that it is possible, but it will take creating a macro that changes the Save As command. The following is a very simplistic version of such a macro.

Public Sub FileSaveAs()
    With ActiveDocument
        .ReadOnlyRecommended = True
        .Password = ""
        .WritePassword = ""
    End With
    Dialogs(wdDialogFileSaveAs).Show
End Sub

The macro first sets the document to be read-only, and then displays the normal Save As dialog box. Save the macro in your Normal template and it effectively replaces the default Save As command.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12232) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Saving Documents as Read-Only by Default.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Identifying Merged Cells

Merging cells is a common task when creating worksheets. Merged cells can play havoc with the normal functioning of some of ...

Discover More

Lines that Don't Change When You Type

Create a form in Word and you will invariably be faced with the need to places fill-in-the-blank lines in the document. If ...

Discover More

Hiding a Hyperlink on a Printout

Hyperlinks can be real handy in a workbook, but you may not always want them visible when you send the workbook to the ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Removing All File Properties

Want to get rid of any properties you've created for a document? You can do so by using the short macro described in this ...

Discover More

Jumping Around Folders

If you need to move between two different folders quite regularly in the Open dialog box, you'll find the technique described ...

Discover More

Controlling Names of Backup Files

Want to control the name and location of your document backup? Here are some ideas that may help.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.