Written by Allen Wyatt (last updated May 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1—5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.
To control collating, follow these steps if you are using Word 2007:
Figure 1. The Print dialog box.
If you are using Word 2010 or a later version the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:
Figure 2. Printing Options Pane
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8057) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Collating Copies.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
You may want to use a macro to process and then print your document. Part of that printing may involve specifying which ...
Discover MoreI often need to print only select pages of a document, rather than the whole thing. Word makes it easy to be judicious in ...
Discover MorePrinting in duplex has not always been easy in Word, particularly when you want that printing to be controlled by a ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments