Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Collating Copies.

Collating Copies

by Allen Wyatt
(last updated July 6, 2017)

1

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps if you are using Word 2007:

  1. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate check box. If the check box is selected, this indicates the copies will be collated.
  5. Click on OK. Your document is printed.

If you are using Word 2010 or Word 2013 the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:

  1. Press Ctrl+P. Word displays the print options on the File tab of the ribbon.
  2. Using the Copies control, specify the number of copies you wish to print.
  3. Examine the controls in the Settings area. You'll find one that controls collation.
  4. Change the collation setting as desired. (You can select either Collated or Uncollated.)
  5. Click on the Print button. Your document is printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8057) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Specifying the Size of Chart Objects

Unhappy with the default size that Excel uses for embedded chart objects? You can't change the size at which they are ...

Discover More

Changing Page Orientation

Page orientation controls the way in which information is printed on the page. Here's how you can control the page ...

Discover More

Mixing Note Numbering

When inserting footnotes and endnotes in a document, most of us don't give much thought to the format used in the numbering ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Printing and Exiting Word in a Macro

When you print a document, Word remains busy in the background until the printing is done. If you try to end the program ...

Discover More

Sending Printer Commands

If you need to send a command directly to your printer, then you need to use the PRINT field. It allows you to send output to ...

Discover More

Working with Multiple Printers

Word does not keep printer information associated with documents. You can define a macro for each printer you use and put ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

2015-11-14 19:00:26

Julie

I cannot set UNCOLLATE as Default for Microsoft Word 2010


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.