Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Collating Copies.

Collating Copies

by Allen Wyatt
(last updated April 2, 2013)

1

If you work where there is a good size copy machine, you already know what it means to collate something. With a copier, it means the multi-page document you are copying is placed in complete sets that can be used right away. It is the same in Word. If you have a document that consists of five pages, and you are printing multiple copies, you can either print them collated or normal. When they are collated, they are in page 1–5 order for each of the five sets. If they are not collated, five copies of the first page are printed, then five of the second, and so on.

To control collating, follow these steps if you are using Word 2007:

  1. Press Ctrl+P. Word displays the Print dialog box. (See Figure 1.)
  2. Figure 1. The Print dialog box.

  3. Specify the number of copies you wish to print.
  4. Click on the Collate check box. If the check box is selected, this indicates the copies will be collated.
  5. Click on OK. Your document is printed.

If you are using Word 2010 or Word 2013 the steps are a bit different because Microsoft got rid of the Print dialog box. Follow these steps, instead:

  1. Press Ctrl+P. Word displays the print options on the File tab of the ribbon.
  2. Using the Copies control, specify the number of copies you wish to print.
  3. Examine the controls in the Settings area. You'll find one that controls collation.
  4. Change the collation setting as desired. (You can select either Collated or Uncollated.)
  5. Click on the Print button. Your document is printed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8057) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Collating Copies.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Deleting Footnotes and Endnotes

Deleting either footnotes or endnotes is a simple process. Just select the reference mark and delete it. Assuming you are ...

Discover More

Inserting Tomorrow's Date

You can use a couple of different worksheet functions to enter today's date in a cell. What if you want to calculate ...

Discover More

Using a Custom Format to Add Dashes

Want some dashes automatically added in values you display in a cell? It may be trickier to develop a custom format than you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

MORE WORDTIPS (RIBBON)

Printing the Navigation Pane

The Navigation pane can be a handy tool for seeing the overall organization of your document and easily moving to whatever ...

Discover More

Canceling Printing

Need to stop the printing of a long document? Here's how to stop Word, along with why stopping Word may not be the only thing ...

Discover More

Remembering Copies to Print

If you routinely need to print more than one copy of a document, you'll love the ideas presented in this tip. There's even a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine more than 1?

2015-11-14 19:00:26

Julie

I cannot set UNCOLLATE as Default for Microsoft Word 2010


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing