Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Putting Your Index after Your Endnotes.

Putting Your Index after Your Endnotes

by Allen Wyatt
(last updated November 2, 2015)

13

When you start adding different elements to your documents, you may wonder how to order those elements. For instance, Word allows you to easily add elements such as tables of contents, other special tables, footnotes, endnotes, and indexes. If your document contains both endnotes and an index, you may wonder how you can place your index after your endnotes.

The reason for this confusion typically crops up because Word allows you to specify where your endnotes are placed—at the end of a section or the end of the document. You obviously don't want the endnotes at the end of your document if you want your index to appear after the endnotes. So, the solution is to add a "next page" section break after the end of your document's body and just before the index. Your document should now contain two sections—one for the body of the document and one for the index. So, in the main body of the document format your endnotes so that they appear at the end of the section. You can do that by following these steps:

  1. Position the insertion point within the section that contains your endnotes (the main body of your document).
  2. Make sure the References tab of the ribbon is displayed.
  3. Click the small icon at the bottom-right of the Footnotes group. Word displays the Footnote and Endnote dialog box.
  4. Click the Endnotes radio button. (See Figure 1.)
  5. Figure 1. The Footnote and Endnote dialog box.

  6. Using the drop-down list to the right of the Endnotes radio button, choose End of Section.
  7. Click the Apply button.
  8. Click Cancel to close the Footnote and Endnote dialog box.

Word then automatically places the endnotes before your index, just as you want.

Of course, if you are already using multiple sections in your document, then this simple approach won't work as you expect. You can still place your endnotes where you want, however:

  1. Place the "next page" section break just before your index, as described earlier in this tip.
  2. Make sure the References tab of the ribbon is displayed.
  3. Click the small icon at the bottom-right of the Footnotes group. Word displays the Footnote and Endnote dialog box.
  4. Click the Endnotes radio button.
  5. Using the drop-down list to the right of the Endnotes radio button, choose End of Section.
  6. Using the Numbering drop down list, choose Continuous.
  7. Using the Apply Changes To drop-down list, choose Whole Document.
  8. Click the Apply button.
  9. Click Cancel to close the Footnote and Endnote dialog box.
  10. Display the Page Layout tab of the ribbon.
  11. Click the small icon at the bottom-right of the Page Setup group. Word displays the Page Setup dialog box.
  12. Make sure the Layout tab is selected. (See Figure 2.)
  13. Figure 2. The Layout tab of the Page Setup dialog box.

  14. Choose the Suppress Endnotes check box. (The check box is only accessible if two conditions are met: There are actually endnotes in your document and you've set the endnotes to appear at the end of the section instead of the end of the document.)
  15. Using the Apply To drop-down list, choose Whole Document.
  16. Click on OK.
  17. Position the insertion point in the section just before the section that contains the index. (In other words, put it in the section after which you want the endnotes to appear.)
  18. Display the Page Layout tab of the ribbon.
  19. Click the small icon at the bottom-right of the Page Setup group. Word displays the Page Setup dialog box.
  20. Make sure the Layout tab is selected.
  21. Clear the Suppress Endnotes checkbox.
  22. Using the Apply To drop-down list, choose This Section.
  23. Click on OK.

Now Word suppresses the endnotes for all the sections except the one you specified (in steps 16 and 21), so all your endnotes appear there—just before your index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7912) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Putting Your Index after Your Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 5 + 0?

2017-05-16 14:30:21

Mark G

The instructions worked excellently. However, the footnotes are now numbered consecutively through the whole document; not, as I would like, and as my mode of indexing requires, starting afresh in each chapter. Is there some way to ensure the latter?


2017-02-22 12:26:22

CJ Cornell

I was hoping for a better solution - and I just guess my use is more complex:

I have a book - where each chapter is a section - actually it is several sections, because this is the only way I can get Word 2007 to handle "running headers" skipping blank pages. and using section breaks are the only way I can manage headers on odd/even pages.

In other words - i don't have the luxury being able to remove all the sections, and replacing them with page breaks. Thus, if i use this solution (changing endnotes to be "per section") well, I no longer have end notes ... but really chapter notes.

Is there any other workaround? Anyone?

This is an amazing limitation (and UX blunder) by microsoft that seems to have overlook for 10 + years!

Thanks for any insights....


2017-02-21 17:49:51

Gina Cordova-Parrill

I am using Word 2016. My endnotes are at the end of my document. I cannot figure out why I can't add a page break at the end of my endnotes to begin my bibliography on a new page. Apparently, I need a video!! Hoping you can help. Thank you.


2016-08-26 16:39:58

Rosemary

Thanks you Allen, I've cracked it but only after a tough struggle.My book must have section breaks for each chapter for chapter headers, and endnotes after the entire body text but before the index. I use Word for Mac 2011 OS 10, there is no reference tab on the ribbon, no 'small icons in bottom-right corners' and Page Set-up on the Layout section of the ribbon has nothing you mention. BUT I found by going to Format on the ribbon, choosing Document I find a dialog box with similar options, including Suppress Endnotes. You should stress or highlight your warning that Endnotes must be changed to appear at "end of section", not "end of document". From then on, doing exactly as you say - Eureka.


2015-03-05 12:26:28

Gwen

I use Word 2013. The trick for me in a multi-sectioned document was to do a page break just before my index/references; change Endnotes from "end of document" to "end of section"; and then to suppress endnotes in my index/references section and select "this point forward" (my options don't include "in this section").


2014-09-12 17:25:01

Lindy

I did my chapters in sections - rather than using page breaks. So when I click to put my endnotes at the end of the section - it moves all the end notes to each section. I want my endnotes all together at the end. Is the solution to this to remove my section breaks all the way through my book (and just insert page breaks instead of section breaks) between chapters - then follow the procedure above?
Thanks!


2014-06-19 16:32:13

BJ

Allen, this works perfectly - I could not get this solved by a professional bookdesigner!
I cannot thank you enough!


2014-02-23 11:41:32

helpme

How do I suppress endnotes in Mac Word 2011? The page layout group does not expand as in windows versions of Word.


2014-01-22 16:02:47

wvworduser

I figured it out. Set the footnote location to "End of section" throughout the document. Add a section for your index, appendix, etc. In fact, you can add multiple sections beyond the last section where footnotes will appear. Move to the topmost section and open Page Setup. Go to the Layout tab and choose to suppress footnotes. Do this for every section except the one that constitutes the end of the body of the document, before any sections for the index, appendices, etc. Suppress footnotes for the those sections as well.


2014-01-22 15:32:15

wvworduser

I agree with the other two. This procedure does not work on multi-section documents. If you suppress endnotes in the last section the document reverts to placing endnotes at the end of each section when the intent is to locate all endnotes from all sections at the end of the second to the last section. I'm still looking for a work around to this issue.


2013-10-29 10:28:31

Jeff Siemers

Looks like you have 2 really good work-arounds.

But neither one will work if I already have endnotes of several sections all at the end of the document.


2013-07-24 15:23:55

David

Actually this worked like a charm. Thanks! Maybe the last poster needs a video walkthrough...


2013-04-28 19:42:22

Disgruntled

This doesn't work. Thanks.


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