Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Checking Up On Numbers.
by Allen Wyatt
(last updated October 1, 2015)
Depending on the type of writing you are doing, it is often appropriate to spell out certain numbers rather than use actual digits in your text. For instance, it is proper to write, "He ate seven biscuits," rather than "He ate 7 biscuits." If you want, you can configure Word's grammar checker to check for the proper use of spelled-out numbers rather than digits. To do so, follow these steps:
Figure 1. The Proofing options of the Word Options dialog box.
Figure 2. The Grammar Settings dialog box.
You should note that this grammar rule only affects the usage of some numbers, not the usage of all numbers. In other words, it should be counted on to do conversions of all numbers to their textual equivalents. While it will offer to change "He ate 7 biscuits" to "He ate seven biscuits," it won't identify and offer to change "Bob received 512 offers" to "Bob received five-hundred twelve offers."
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7553) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Checking Up On Numbers.
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