Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Word and Character Count Information.
Written by Allen Wyatt (last updated December 9, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
Word keeps track of quite a bit of summary information for your documents. One of the pieces of information maintained is the number of characters in your document and another is the number of words. This information is updated whenever the document is saved or printed. Word allows you to insert this summary information into your document by following these steps:
Figure 1. The Field dialog box.
By combining the NumChars and NumWords fields, you can easily calculate the average word length. To do this, follow these steps:
{={NumChars}/{NumWords}}
Remember: The {braces} shown in step 6 are not typed in; they are created by pressing Ctrl+F9 in steps 2, 3, and 5.
Finally, remember that fields are not updated "on the fly," so to speak. Instead, you must take steps to update them. This means that if you add the fields discussed in this tip and later edit your document to add or delete words, the fields won't update until you select the field and press F9. At that point, Word updates the field and the figures shown should be correct.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7124) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Word and Character Count Information.
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