Written by Allen Wyatt (last updated December 25, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
Carolyn is looking for a way to make sure her documents are spell-checked before they are closed. She wants to use this as a final check of the document.
There is no way to do this without using a macro but using a macro to do this is relatively easy. Word includes some special macros that are executed at specific times. One of those macros is executed whenever a document is closed. All you need to do is make sure that the macro has the name AutoClose, and it is run whenever the document is closed.
The following provides an example of how you could construct such a macro.
Sub AutoClose() If Options.CheckGrammarWithSpelling Then ActiveDocument.CheckGrammar Else ActiveDocument.CheckSpelling End If End Sub
The macro first checks to see if Word is configured to check grammar every time spelling is checked. If it is, then the CheckGrammar method is invoked; if it isn't, then the CheckSpelling method is invoked.
Recognizing that you might not want a spelling check done on every single document that you close, you could modify the macro slightly so that the user is asked if a spell-check should be done. This version of the macro provides a way for the user to provide the feedback:
Sub AutoClose() Dim iAnswer As Integer iAnswer = MsgBox("Run spell check?", _ vbYesNo, "Spell check on closing") If iAnswer <> 7 Then If Options.CheckGrammarWithSpelling Then ActiveDocument.CheckGrammar Else ActiveDocument.CheckSpelling End If End If End Sub
The only difference in this macro is that it asks the user whether to run the spell check. If the user does anything other than to answer "yes," then the spell check is skipped, and the document continues closing.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6164) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Spell Checking when Closing Documents.
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