Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Spell Checking when Closing Documents.

Spell Checking when Closing Documents

by Allen Wyatt
(last updated August 10, 2013)

2

Carolyn is looking for a way to make sure her documents are spell-checked before they are closed. She wants to use this as a final check of the document.

There is no way to do this without using a macro, but using a macro to do this is relatively easy. Word includes some special macros that are executed at specific times. One of those macros is executed whenever a document is closed. All you need to do is make sure that the macro has the name AutoClose, and it is run whenever the document is closed.

The following provides an example of how you could construct such a macro.

Sub AutoClose()
    If Options.CheckGrammarWithSpelling Then
        ActiveDocument.CheckGrammar
    Else
        ActiveDocument.CheckSpelling
    End If
End Sub

The macro first checks to see if Word is configured to check grammar every time spelling is checked. If it is, then the CheckGrammar method is invoked; if it isn't, then the CheckSpelling method is invoked.

Recognizing that you might not want a spelling check done on every single document that you close, you could modify the macro slightly so that the user is asked if a spell-check should be done. This version of the macro provides a way for the user to provide the feedback:

Sub AutoClose()
    Dim iAnswer As Integer
    iAnswer = MsgBox("Run spell check?", _
      vbYesNo, "Spell check on closing")

    If iAnswer <> 7 Then
        If Options.CheckGrammarWithSpelling Then
            ActiveDocument.CheckGrammar
        Else
            ActiveDocument.CheckSpelling
        End If
    End If
End Sub

The only difference in this macro is that it asks the user whether to run the spell check. If the user does anything other than to answer "yes," then the spell check is skipped and the document continues closing.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6164) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Spell Checking when Closing Documents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 7 - 1?

2014-01-01 14:04:28

Pat Cooper

This only works if you close out of the document by using the X or if you choose "Close" under the "back in" view.

What I need and asked for is if this can be done if the user closes the document with SAVE OR SAVE AS.

Am I doing something wrong?


2013-08-12 08:09:09

Bryan

You can simplify your second macro (and make it more human-friendly to read):

Sub AutoClose()
If MsgBox("Run spell check?", vbYesNo, "Spell check on closing") = vbYes Then
If Options.CheckGrammarWithSpelling Then
ActiveDocument.CheckGrammar
Else
ActiveDocument.CheckSpelling
End If
End If
End Sub

If you feel like you must have the variable, dimension it as VbMsgBoxResult so that you can use intellisense instead of having to remember that "no" is 7.


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