Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Pasting a Comment into Your Document.

Pasting a Comment into Your Document

Written by Allen Wyatt (last updated October 5, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021

Word includes a powerful tool that allows you to add comments to your document. Since comments are designed for reviewers' annotations while developing a document, it is handy to know how to paste the text of a comment into your main document. This is done using editing techniques you are already familiar with. Follow these steps:

Make sure that the Reviewing Pane is visible at the bottom of your screen, or that the comment balloons are visible at the right side of your document.
Select the text in the comment that you want to paste into your main document. Make sure you do not select the comment mark at the beginning of the comment or the paragraph mark at the end.
Use Ctrl+X to cut the text or Ctrl+C to copy the text to the Clipboard.
Either select the text to be replaced by what's in the Clipboard or position the insertion point at the place in your main document where you want the Clipboard text to be inserted.
Press Ctrl+V to paste the text into the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6036) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Pasting a Comment into Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Understanding Strikethrough Formatting

The strikethrough text feature in Word can be used as part of your document or to indicate that changes have been made to ...

Discover More

Removing Errant Buttons

Got some toolbar buttons that are rather stubborn? Getting rid of buttons that are installed by an external program can ...

Discover More

Indicating the Date Changes were Last Made

Do you want to keep track of when changes were made to your document? This tip looks at a couple of ways to do it, along ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Deleting All Comments

Have comments in your document? Want to get rid of them all? The easiest way to do so is going to depend on the ...

Discover More

Viewing Comments

Adding comments to a document is a normal activity when writing and editing. Once comments have been added, you may ...

Discover More

Turning Off the Date and Time Shown in a Comment

When you add a comment to a document, Word helpfully includes the date and time that the comment was added. If you don't ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 9 - 8?

2024-10-07 09:50:00

Andrew

Here the macro I use to convert comments in bulk.

Sub CommentsToInline()
Const CommentShading = wdGray25
Const CommentColor = wdBlue

Dim OriginalNum As Long
Dim TrackingState As Boolean
Dim C As Comment

With ActiveDocument.Content
Application.UndoRecord.StartCustomRecord "CommentsToInline"
TrackingState = ActiveDocument.TrackRevisions
ActiveDocument.TrackRevisions = False
OriginalNum = .Comments.Count
For Each C In .Comments
With C.Scope
.Collapse wdCollapseEnd
.Text = "{{" & C.Author & ": }}"
With .Font
.Name = "Arial"
.Size = Round(0.8 * .Size)
.ColorIndex = CommentColor
.Bold = True
.Italic = False
.Underline = wdUnderlineNone
End With
.Collapse wdCollapseStart
.MoveStartUntil cset:="}"
.FormattedText = C.Range.FormattedText
.FormattedText.HighlightColorIndex = CommentShading
.FormattedText.Font.ColorIndex = CommentColor
End With
.Delete
Next C
ActiveDocument.TrackRevisions = TrackingState
Application.UndoRecord.EndCustomRecord
MsgBox OriginalNum - .Comments.Count & " comment(s) converted (" & OriginalNum & " remaining)."
End With
End Sub

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.