Better-Looking Full Justification for Paragraphs

by Allen Wyatt
(last updated November 14, 2016)

24

When you "full justify" text, that means that Word stretches each line so that the text starts and ends at each margin. Those who have used WordPerfect know that full justification is handled differently in WordPerfect than it is in Word. The Word method of justifying text has traditionally been to add spaces between words to stretch a line, whereas WordPerfect's method was to add or narrow the spacing between letters throughout the whole line. This means that WordPerfect's method provides a better looking printed page, without spacing gaps that could appear as a result of Word's method.

The good news is that you can get better-looking text by modifying the way that Word does justification to match the method used in WordPerfect. Follow these steps if you are using Word 2007 or Word 2010:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Advanced.
  3. Scroll through the entire list of advanced features to the very end. There you'll see "Layout Options" with a plus sign next to the option.
  4. Click the plus sign next to Layout Options. You'll see a huge list of options appear in the dialog box. (See Figure 1.)
  5. Figure 1. The expanded Layout Options.

  6. Scroll through the list of options, locating the one entitled "Do Full Justification the Way WordPerfect 6.x for Windows Does." The layout options are listed alphabetically, so this option will be located near the top of the list.
  7. Make sure the check box next to the option is selected.
  8. Click OK.

If you are using Word 2013 you are out of luck, as most of the layout options have been entirely removed from the program. If you are working with a document created in an earlier version of Word you can still find the options and modify them, but not if you are working with a native Word 2013 document. This means that you may be able to "fudge" a workaround by creating a Word 97-2003 document in Word 2013, modifying the setting, and then resaving the document in Word 2007-2013 format.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5984) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 5 + 0?

2017-03-10 12:36:31

Ted Duke

This is apparently not available in Windows 10. Perhaps Word 2016 doesn't need it???


2017-03-09 17:32:25

Bonnie McKinnon


Good but you also have to check off "Don't expand character spaces on a line that ends with SHIFT+RETURN too.


2017-03-09 17:31:24

Bonnie McKinnon


Good but you also have to check off "Don't expand character spaces on a line that ends with SHIFT+RETURN too.


2017-02-13 08:33:31

Raghu

Hi All,

for the ones using word 2016:
You just have to go to the end of the last line or the line with huge spaces and press enter.

for the ones using word 2013:
to remove the wide gaps which are specially placed on the last line of a paragraph, below is the solution:

Goto File–>Options–>Advanced–>Layout options for “doc”–>check “Don’t expand character spaces on a line that ends with SHIFT-RETURN”

cheers,
Raghu


2017-01-11 16:15:51

David

MS Word 2013 does not have that option.


2016-10-15 08:05:46

Panirselvam Arumugam

Dear Raghu,

You are a genius. Thanks for the great help.


2016-09-08 12:05:58

Tim

Thanks for the info. Saving down to a .doc then reopening it gave me the option in the list of compatibility items.


2016-06-28 15:30:15

Anita

The loss of all the layout options in 2013 was abhorrent. It would be so easy to use the options prior to 2013 to set up a book for publishing. NOT SO in 2013! What can be done instead? I don't keep old versions of Word or WordPerfect around so that I can do typesetting.


2016-06-06 01:11:14

s stirling

I am trying to solve this sort of justification problem in MS Publisher 2010.

Any suggestions?


2016-05-23 02:03:21

Sankar

thanks Mr. Raghu

You saved my day


2016-05-04 07:58:47

hunboty

This option is no longer available in Word 2016 -- it seems to be the default setting though, as a justified text in Word 2016 looks just like a justified text in Word 2010 with the WordPerfect option turned on.


2016-02-17 10:02:23

Raghu

Hi All,

for the ones using word 2013:
to remove the wide gaps which are specially placed on the last line of a paragraph, below is the solution:

Goto File–>Options–>Advanced–>Layout options for “doc”–>check “Don’t expand character spaces on a line that ends with SHIFT-RETURN”

cheers,
Raghu


2016-02-08 03:48:10

CLM

This option is no longer available in Word 2016 !!!!!!!!!!!!!!!!!!!!


2016-01-31 12:44:40

Bobby

For Word 2013- Same path but select:
'dont expand character spacing on a line...etc'


2016-01-24 13:14:26

Fred

Wow, I don't think I could have programmed a more obscure interface if I tried. Not only is the item hidden, but it doesn't even say what it does, rather referencing a program from what, 20 years ago? And look at the option three up from this one: not only in terms of another obsolete program, but one for a different OS. I think I'm going to print this options sheet out and frame it. Thank you so much for the illumination! And the laugh, indirect or not!


2016-01-22 06:02:20

Siddhartha Sarkar

If you are using Word 2013 you are not yet out of luck, as the particular layout option, "Do Full Justification the Way WordPerfect 6.x for Windows Does." which is seemed to be missing is available under Compatibility options.

Though not possible to make the change default for all documents. One need to change it for every new document.


2015-07-30 17:01:33

Vincent Miles

Even in Word 2013, there is a way to opt for Word Perfect-style justification. Follow the same path described in the main article to get to the Advanced Layout options. In the drop-down menu next to "Lay out this document as if it was created in" choose Microsoft Word 2010, and you will see exactly the same set of options that are shown in the screenshot in the main article above. And as you'll see, the 12th one on the list is the one relating to Word Perfect-style justification.

Mind you, I did all of this and still couldn't actually see any difference in the way my text was justified.


2014-12-30 09:05:57

Donald Peterson

The comment about 2013 is correct, the choices are not present in 2013. However, if you save as 97-2003 doc document, you will again see all the choices one of the choices is to use WordPerfect full justification.


2014-09-09 22:40:41

CMatz

A macro to toggle WP Justification (that you might want to add to your quick access toolbar) could be as follows:
'-------------------------
Sub WPJustify()
' Toggle WP Justification
With ActiveDocument
If .Compatibility(wdWPJustification) = False Then
.Compatibility(wdWPJustification) = True
Else
.Compatibility(wdWPJustification) = False
End If
End With
End Sub


2014-09-09 21:56:53

CMatz

You may want to save this option for all future new documents. If so, after making the layout change, go back above the Layout Options and select Compatibility options for: All New Documents
(Word will prompt to save your normal template when you exit)


2014-09-09 20:49:40

palestine

I thank you very, very much for this significant information as I was struggling with a lot of space in my full justified text. Thanks again for the advice.


2014-09-01 10:05:08

Trevor Kaufman

Derek's suggestion just saved me, after endless Googling to try to find the answer (and only finding things that would work in previous PC versions of word), so let me try to put in some keywords that will help others find this tip:

How to fix Mac Microsoft Word last line justification justify last line paragraph formatting!


2013-12-02 18:43:40

Israel

I thank you very, very much for this significant information as I was struggling with a lot of space in my full justified text. Thanks again for the advice.


2013-04-26 07:56:27

Derek Lewis

[Running Word for Mac 2011 on a MacBook Pro w/ OS X]

After implementing Allen's advice above, all the short paragraph lines in my doc looked great...

...except for the very last line of each section. Still ugly and jagged.

I accidentally entered a paragraph break [ENTER] at the end of the line and voila--beautiful, WordPerfect-like full justification.

Not sure why you need a paragraph break to make it justify like you want it, but I almost pulled my hair out last night trying to figure it out.

Hope this helps.

Thanks for the great advice, Allen.


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