by Allen Wyatt
(last updated July 7, 2018)
Alan has created a short document in Word that he wants to send to someone else. He knows he can send the document as an attachment to an e-mail, but he would rather have the document simply be the body of the e-mail he wants to send. He wonders if there is a way to do this within Word without needing to do a copy/paste operation. He wonders if there is some tool he can click or command he can issue that will start Outlook, create a new e-mail message, and insert the document contents into the body of the message.
Actually, Word does provide the capability; it is just well-hidden in the commands not available on the ribbon tabs. Here's the quick way to do it:
Figure 1. The Word Options dialog box.
This particular command provides the same functionality that used to exist in earlier versions of Word to send your document as an actual e-mail message.
There are a couple other buried commands that you might also want to consider adding to your Quick Access Toolbar. In the All Commands list you can find the following, in addition to the one you added in the steps above:
There are two other e-mail related commands available, as well. The E-mail Messages command is actually available from the Mailings tab of the ribbon; it starts a mail merge where the "mail" being created is an e-mail message. (In other words, it is for sending the same message to a group of recipients selected from a database of recipients.) The Send Email Messages command is used to finish out the mail merge and actually send the messages.
Finally, just so nobody writes in and tells me my editing is inconsistent—I know it is, at times, but in this case it is beside the point. The permutations of "email" and "e-mail" in this tip are intentional, as they reflect the actual punctuation used in the command names in Word. If you feel the need to write to someone, write to Microsoft—they are the ones being inconsistent in this case. ;-)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5650) applies to Microsoft Word 2007, 2010, 2013, and 2016.
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