Written by Allen Wyatt (last updated December 23, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
To insert the date or time in a document, many people use the Date & Time tool on the Insert tab of the ribbon. When you choose this, you are presented with a dialog box that shows many different ways you can insert the date. The first option in the list of sample date formats always reflects how you have set the Short Date Style in your regional settings. If you want to change this date format, you must do so in Windows. The general steps are as follows, although they may differ slightly based on the version of Windows you are using:
Once you change the regional settings, the change is automatically available in Word. Thus, the next time you use the Date & Time tool, the different default date will be immediately available.
When you are using the Date & Time tool, remember that if you choose the Update Automatically check box at the bottom of the dialog box, the date is not inserted as text. Instead, it is inserted using the DATE field, with the /@ formatting switch set to match the date format you selected from the dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10514) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Understanding Default Insert Date Formatting.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!
There are scores of shortcut keys defined in Word. If you want to discover what all those shortcut keys are, here are a ...
Discover MoreYou can add a bit of sound to your editing tasks by turning on Word's sound capabilities. This tip shows where this ...
Discover MoreThe ribbon is the place where Word stores all the tools you need to work with your documents. What happens when the ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments