Written by Allen Wyatt (last updated August 6, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Murray knows how to remove shading from a single paragraph. However, he needs to remove shading from many paragraphs in a document. He wonders how to do so without the need of doing each paragraph individually.
There are actually a few ways you can approach this issue. First, if you don't need shading on any of the paragraphs in your document, you could follow these general steps:
A macro could be easily recorded to perform the above steps; it would end up looking something like the following. (I've removed any comments and extraneous information from the macro. If you recorded one, it would actually be more verbose.)
Sub Macro1() Selection.WholeStory Selection.Shading.Texture = wdTextureNone Selection.Shading.ForegroundPatternColor = wdColorAutomatic Selection.Shading.BackgroundPatternColor = wdColorAutomatic Selection.Collapse End Sub
If, instead, you only need to remove shading from some of your paragraphs, you could "repeat" your removal actions. Just remove the shading from one paragraph and then place the insertion point in another paragraph and press F4. (The F4 key repeats the last action taken.) Continue to place the insertion point in other paragraphs and press F4 each time. This continues to work as long as you don't perform some other editing or formatting task.
A third option is the most powerful: Define styles. You can create styles that define how you want your text to look—including the presence or absence of shading—and then apply those styles to paragraphs throughout your document. It is fast, easy, and consistent. (How you define styles is described in other WordTips.)
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1541) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
You may search high and low for a way to add automatic numbers to paragraphs in a document. You won't find the ...
Discover MoreTired of the formatting used in a paragraph? One way to 'start over' is to make sure that the formatting is reset to its ...
Discover MoreWant to return a paragraph's formatting back to its pristine, unaltered state? You can do so by using the shortcut ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments