Removing Shading from Many Paragraphs

Written by Allen Wyatt (last updated August 6, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


Murray knows how to remove shading from a single paragraph. However, he needs to remove shading from many paragraphs in a document. He wonders how to do so without the need of doing each paragraph individually.

There are actually a few ways you can approach this issue. First, if you don't need shading on any of the paragraphs in your document, you could follow these general steps:

  1. Press Ctrl+A. This selects your entire document.
  2. Display the Home tab of the ribbon.
  3. Use the Shading tool (in the Paragraph group) to remove any shading.

A macro could be easily recorded to perform the above steps; it would end up looking something like the following. (I've removed any comments and extraneous information from the macro. If you recorded one, it would actually be more verbose.)

Sub Macro1()
    Selection.WholeStory
    Selection.Shading.Texture = wdTextureNone
    Selection.Shading.ForegroundPatternColor = wdColorAutomatic
    Selection.Shading.BackgroundPatternColor = wdColorAutomatic
    Selection.Collapse
End Sub

If, instead, you only need to remove shading from some of your paragraphs, you could "repeat" your removal actions. Just remove the shading from one paragraph and then place the insertion point in another paragraph and press F4. (The F4 key repeats the last action taken.) Continue to place the insertion point in other paragraphs and press F4 each time. This continues to work as long as you don't perform some other editing or formatting task.

A third option is the most powerful: Define styles. You can create styles that define how you want your text to look—including the presence or absence of shading—and then apply those styles to paragraphs throughout your document. It is fast, easy, and consistent. (How you define styles is described in other WordTips.)

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1541) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting an Entire Workbook

Want to stop other people from making unauthorized changes to your workbook? Excel provides a way that you can protect ...

Discover More

Inserting a Text Box

Many people use text boxes to help organize and layout information on the page. Here's how you can add text boxes to your ...

Discover More

Printing Summary Information

Word automatically maintains a number of properties for each document you create. As part of those properties you can ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Preventing Straggling Heads

Undoubtedly you will want to format your document so that headings stay with the paragraph that follows the heading. ...

Discover More

Compound List Formatting

Word can help you do quite a bit of complex formatting to your lists, both bulleted and numbered. Using the steps ...

Discover More

Keeping Part of a Paragraph with the Next Block of Text

If you are a WordPerfect user, you may be very familiar with the block-protect feature and wonder if there is a similar ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.