Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Paragraph Formatting with the Mouse.

Copying Paragraph Formatting with the Mouse

by Allen Wyatt
(last updated January 16, 2018)

2

Often it is beneficial to copy paragraph formatting from one place in your document to another. Word provides a quick way you can do this by using the mouse:

  1. Select the paragraph whose formatting you want to copy.
  2. On the Home tab of the ribbon click on the Format Painter tool. (It is in the Clipboard group.) (See Figure 1.)
  3. Figure 1. The Format Painter tool.

  4. Using the mouse, select the paragraph you want formatted.

You can also copy the same format repeatedly by double clicking the Format Painter tool in step 2. You will then be able to apply the same formatting until you turn off format painting by clicking on the tool one more time or by pressing Esc.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9693) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Copying Paragraph Formatting with the Mouse.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving to the Start or End of the Real Document

The main body of your text is only one part of what makes up the entire document. Documents can consist of other ...

Discover More

Automatically Determining a Due Date

When you are doing a mail merge in Word, you may need to calculate a date sometime in the future. Word doesn't include an ...

Discover More

Skipping Hidden Rows in a Macro

As your macro processes information in a worksheet, you may want to make sure that it skips over rows that are hidden. ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Indenting a Paragraph to the Next Tab Stop

Need to indent an entire paragraph from the left margin? It's easy to do using the tool described in this tip, easily ...

Discover More

Decreasing a Paragraph's Indent

When formatting your document, you often have a need to indent paragraphs. If you later want to decrease the indent used ...

Discover More

Keeping Paragraphs on the Same Page

Don't want your paragraphs to flow from one page to another? Word provides a formatting setting that forces individual ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 6?

2018-01-16 13:02:28

Sharon

I don't see the difference between the two methods.


2018-01-16 06:59:29

N Aronson

That is a very valuable tip. Thank you


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.