Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Paragraph Formatting with the Mouse.

Copying Paragraph Formatting with the Mouse

by Allen Wyatt
(last updated March 26, 2020)

2

Often it is beneficial to copy paragraph formatting from one place in your document to another. Word provides a quick way you can do this by using the mouse:

  1. Select the paragraph whose formatting you want to copy.
  2. On the Home tab of the ribbon click on the Format Painter tool. (It is in the Clipboard group.) (See Figure 1.)
  3. Figure 1. The Format Painter tool.

  4. Using the mouse, select the paragraph you want formatted.

You can also copy the same format repeatedly by double clicking the Format Painter tool in step 2. You will then be able to apply the same formatting until you turn off format painting by clicking on the tool one more time or by pressing Esc.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9693) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Copying Paragraph Formatting with the Mouse.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

No-border Text Boxes by Default

Text boxes can be a great design element when laying out your documents. If you want those text boxes to have no borders ...

Discover More

Finding Cells Filled with a Particular Color

Do you need to find cells that are formatted with a particular color? How you accomplish this task depends on your ...

Discover More

Pasting HTML without Hyperlinks

Excel allows you to copy information from the web and paste it into a worksheet. Problem is, the pasting could take some ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Creating a Hanging Indent

One of the more common formatting tasks for paragraphs is to create hanging indents. This tip explains what they are and ...

Discover More

Adding Drop-Shadows to Paragraphs

Drop shadows are a style of paragraph border used to enhance the visual impact of a paragraph. They are also a great way ...

Discover More

Compound List Formatting

Word can help you do quite a bit of complex formatting to your lists, both bulleted and numbered. Using the steps ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 9?

2018-01-16 13:02:28

Sharon

I don't see the difference between the two methods.


2018-01-16 06:59:29

N Aronson

That is a very valuable tip. Thank you


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.