Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Paragraph Formatting with the Mouse.

Copying Paragraph Formatting with the Mouse

Written by Allen Wyatt (last updated October 16, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Often it is beneficial to copy paragraph formatting from one place in your document to another. Word provides a quick way you can do this by using the mouse:

Select the paragraph whose formatting you want to copy.
On the Home tab of the ribbon click on the Format Painter tool. (It is in the Clipboard group.) (See Figure 1.)

Figure 1. The Format Painter tool.

Using the mouse, select the paragraph you want formatted.

You can also copy the same format repeatedly by double clicking the Format Painter tool in step 2. You will then be able to apply the same formatting until you turn off format painting by clicking on the tool one more time or by pressing Esc.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9693) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Copying Paragraph Formatting with the Mouse.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 2 + 6?

2021-10-18 09:46:45

Andrew

My preferred way to do this is to select the source's paragraph marker at the end of the paragraph, right-click, and click copy from the context menu. Then I select the target's paragraph marker and paste.

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