Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Paragraph Formatting with the Mouse.

Copying Paragraph Formatting with the Mouse

by Allen Wyatt
(last updated January 16, 2018)

2

Often it is beneficial to copy paragraph formatting from one place in your document to another. Word provides a quick way you can do this by using the mouse:

  1. Select the paragraph whose formatting you want to copy.
  2. On the Home tab of the ribbon click on the Format Painter tool. (It is in the Clipboard group.) (See Figure 1.)
  3. Figure 1. The Format Painter tool.

  4. Using the mouse, select the paragraph you want formatted.

You can also copy the same format repeatedly by double clicking the Format Painter tool in step 2. You will then be able to apply the same formatting until you turn off format painting by clicking on the tool one more time or by pressing Esc.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9693) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Copying Paragraph Formatting with the Mouse.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Automatic Page-Break Lines

A little trick to get rid of pagination marks when you have background pagination turned off.

Discover More

Cell and Name References in COUNTIF

The second parameter of the COUNTIF function is used to specify the criteria to be used when determining what should be ...

Discover More

Assigning a Macro to a Button in Your Text

One way you can access macros is through the use of a button, added directly into the text of your document. This is done ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Indent and Justify Command

WordPerfect users are familiar with the F4 command, which indents and justifies a paragraph. Word does not have an ...

Discover More

Indenting a Paragraph

Normally your text extends from the left margin all the way to the right. If you need to indent a paragraph of your text, ...

Discover More

Understanding Leading

Those with a publishing, typographic, or design background may understand what leading is, but not how to adjust the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 9?

2018-01-16 13:02:28

Sharon

I don't see the difference between the two methods.


2018-01-16 06:59:29

N Aronson

That is a very valuable tip. Thank you


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.