Written by Allen Wyatt (last updated December 29, 2018)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Phil notes that a peculiar feature of Word is its tendency to sometimes undo font changes. He might type, "the cat sat on the mat" and want the word "sat" in italic. That's easy; he hits Ctrl+I before typing the word "sat" and it duly appears in italic as he types. But, when he then hits Ctrl+I at the end of the word (to turn off italic), Word sometimes thinks this is an undo request and un-italicizes the entire word "sat." This doesn't always happen, but does most times, and it really slows down Phil's typing. He wonders why Word does this.
Word seems to do this if it cannot, for some reason, detect that you have typed at least a full word since turning on the italic formatting. Several readers noted that they had the same problem but were able to eliminate the problem by simply pressing the second Ctrl+I after typing the space after the word "sat."
Longtime Word users will also recognize that there is another way around this—change how you apply the italic formatting. Many (if not most) Word users will type first, without worrying about formatting. Then they will go back and apply the formatting after they are done composing and editing the text. In this approach, you would type your entire sentence, then double-click on the word "sat," and finally press Ctrl+I. (Of course, you wouldn't do this after typing each sentence. I would suggest doing it after each paragraph, each page, or every few pages.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (888) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Do you have just a line or two of text that 'spills over' onto another printed page? Here are some ways you can compress ...
Discover MoreWant to add a couple of horizontal lines at the sides of a word? It can be trickier than it sounds, but there are several ...
Discover MoreWhen automatically capitalizing the beginning of sentences, Word relies on how you historically have done your typing. ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2023-06-17 12:20:45
Allen
David,
See this tip: https://tips.net/T11326
-Allen
2023-06-17 10:03:16
David Lucas
When I highlight a paragraph and then select "Ctrl+I" in order to italicise it, my whole document is changed to italics. Pressing "Undo" then removes the italicisation of the rest of the document, leaving inly the selected paragraph in italics.
How can I stop this happening.
2023-01-31 09:15:19
BGH
Thanks bott, Mr. Allen for this observation and possible solution, and also commenter Andy for your tip.
I am using italics quite often (Latin terms for anatomy, species, and certain dedicated parts of headings), and desire the space after the word to be considered non-italicized, so I can freely type or add anything after that without worry, so double clicking is off the table and manual selection often ends up with selecting word+space anyways in Word (not in libreoffice, though) and I do prefer to keep my hands at the keyboard once I'm typing. Will try.
2018-12-31 09:48:34
Malcolm Patterson
The longer I use Word, the less likely I am to impose formatting "directly"--i.e., by using the buttons in the Font group of the Home tab in the Ribbon, or by accessing the same controls through the context menu that comes up when I right-click. I prefer to impose a character style, e.g., Emphasis or Strong. That way, I can modify the style globally according to a client's preferences for how to emphasize text. To avoid using the mouse (so my hands stay at the keyboard), I define a keyboard shortcut for these styles. Are there downsides to this approach?
2018-12-29 05:13:44
Andy
I agree that the best way to do the formatting is at the end. It could also be done using a character style.
However, another option for doing the formatting at the time is to put underscores (for italics) or asterisks (for bold) around the text, for example, the cat _sat_ on the *mat*. Word will then autocorrect these to italic or bold.
You may need to enable the setting first. It's in options, proofing, autocorrect options, and it's on the "autoformat as you type" tab.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments